Position Summary
The Senior Payroll Specialist will have a prominent role in this fast-paced, high growth company to ensure accuracy with current payroll processes and entries, compliance with federal and state regulations, and continuously operating in a detail-oriented manner to be sure all established service levels of the payroll process are met in a timely and precise fashion.
Essential Duties & Responsibilities
- Analyze, prepare, process, and reconcile weekly and bi-weekly payroll.
- Complete all tasks related to payroll administration and proper execution.
- Gather, export, key, and audit timekeeping data. Resolve all discrepancies.
- Maintain data integrity between payroll systems.
- Oversee PTO administration and approval, process vacation accruals and reconciliation.
- Submit cash requirements to Accounting for Payroll funding and 401k deposit.
- Process involuntary deductions such as levies, child support and garnishments.
- Issue pay cards and set up in the system.
- Manage trade programs as they relate to payroll. (IEC, CEF, etc.)
- Respond to employee and management inquiries regarding payroll matters, tax issues and benefit plans.
- Complete and distribute Certified Payroll Reports; conduct DOL reporting in a timely manner.
- Complete Worker Wage Rate Forms and maintain compliance with prevailing wage and Davis Bacon laws.
- Sets up prevailing wage jobs in the system and maintains settings to ensure correct wage payments.
- Complete ROCIP and CCIP reporting.
- Perform weekly posting of payroll journal entries and reconciliation.
- Reconcile per diem per IRS guidelines.
- Process verification of employee requests.
- Recommend and implement changes to improve processes.
- Prepare, reconcile, and transmit weekly 401K deposits to Principal.
- Create weekly payroll reports and fulfill ad hoc reporting requests.
- Ensure DOL compliance with Wage and Hour per local, state, and federal guidelines
- Performs other duties as needed to support projects, operations, and the department.