Payroll Resource

The Ensign Group Inc

Irvine, CA(remote)

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JOB DETAILS

SALARY

$20–$30 Per Hour

SKILLS

Accounting, Acute Care, Administrative Skills, Assisted Living, Banking Services, Check Processing, Childcare, Communication Skills, Compensation and Benefits, Construction, Consulting, Corporate Policies, Customer Support/Service, Document Management, Federal Laws and Regulations, Human Resources, Human Resources Customer Service, Incentive Programs, Information Technology & Information Systems, Insurance, Leadership, Legal, Maintain Compliance, Management of Information Systems/Technology (MIS), Microsoft Excel, Microsoft Word, Multitasking, Nursing, Operational Communications, Operational Support, Payroll Administration, Payroll Management, Payroll Software/Services, Payroll Tax, People Management, Problem Solving Skills, Reconciliation, Reporting Skills, Retro, Risk, Risk Management, State Laws and Regulations, Team Lead/Manager, Time Management, Time Tracking, Training/Teaching

LOCATION

Irvine, CA

POSTED

30+ days ago

PAYROLL RESOURCE

Position Type: Full Time Employe: Number of Positions Available: 2 Salary Range: 20-30 DOE may be eligible for bonus. Location: Remote We are seeking candidates based in California to support our Flagstone Market which includes California, Washington, Oregon, and Alaska.

About the Company Ensign Services Inc. (ESI) is a subsidiary of The Ensign Group Inc., whose affiliated entities are considered national leaders in the fast-growing post-acute care industry. ESI provides service and support to over 350 facilities in the long-term care continuum that employ over 48,000 employees. ESI is known as the Service Center and provides the facilities and leaders it serves with back-office support in areas such as accounting, construction, compliance, human resources, information technology, learning and development, legal, and risk management, and recruiting. This structure allows the onsite leaders and caregivers to focus on day-to-day care and operational issues in their individual operations.

What sets ESI apart from other companies is the quality of our most valuable resource - our people. We take our core values of Celebration, Accountability, Passion for Learning, Love One Another, Intelligent Risk Taking, Customer Second, and Ownership (CAPLICO) seriously. We want an individual in this role who will demonstrate these values through actions and words.

About the Opportunity The primary purpose of your job position is to represent the payroll service center as a Payroll Resource Specialist by providing support, guidance, and effective communication to assigned portfolio of field operations, Executive Directors or their delegates, and HR and Payroll Representatives.

In this role, you will oversee and support payroll functions for a portfolio of assigned affiliated companies - companies may encompass multiple states in a variety of skilled nursing and assisted living markets. You will strive to provide exceptional and high-integrity customer service and timely ongoing communications for operations staff in support of all payroll policies and procedures.

Additionally, you will coordinate related HR and Benefits customer service with respective service center teams.

Responsibilities:

• Represent the payroll service center by providing support, guidance, and effective communication to field operations, HR, and Payroll Representatives. • Oversee support payroll functions for a portfolio of assigned affiliated companies. • Companies may encompass multiple states in a variety of skilled nursing and assisted living markets. • Develop relationships and foster ongoing partnerships with key stakeholders across operations, field leadership, HR, Benefits, Payroll, IT, and Systems within portfolio of assigned companies. • Provide professional customer service and timely ongoing communications with operations staff in support of all payroll policies and procedures. • Coordinate related HR and Benefits customer service with respective service center teams. • Assist, research, and provide guidance with field Payroll Representatives for customer service questions/issues regarding timecards, payroll statements, tax elections, payment elections, and annual tax documents. • Coordinate/gathers operational field-driven requirements for shift differentials and incentive pay programs. • Partners with Payroll Manager, Payroll Team Lead, and IT Systems to implement requested changes. • Assists and provides guidance on standard and ad-hoc payroll reporting to field operations staff. • Administrative Functions:

Administers, collects, and records pay-period control document sign-offs for all assigned affiliated companies.
Researches, coordinates, and resolves routine pay-period banking exceptions for checks and ACH errors and reissues.
Consults with the garnishment/withholding order team to process periodic adjustments when directed.
Performs pay-period audits, controls, and reconciliations for assigned affiliated companies.
Resolves any issues, errors, exceptions on a timely basis.
Ensures periodic checklists, tasks, audits, and controls are completed timely and accurately for all assigned affiliated companies to support centralized payroll close and settlement.
Assists/coordinates training of new and/or backup field HR, Payroll Representatives.
Works closely with the service center training resource to identify/schedule training needs and follow-ups.
Processes/coordinates On-Demand Off-Cycle Check Requests, Mis-Pay Retro Adjustments, Bonuses, Incentives, and Misc items for assigned affiliated companies.
Processes/coordinates On-Demand Off-Cycle Check Requests for Terminations for assigned affiliated companies.
Ensures compliance with company policy and procedures, federal, state, and local regulations.
Processes/coordinates and Oversees requested Payroll Input adjustments for assigned affiliated companies.
Ensures compliance with company policy and procedures, federal, state, and local regulations.
Processes/coordinates and Oversees requested timecard adjustments for assigned affiliated companies.
Ensures compliance with company policy and procedures, federal, state, and local regulations.
Processes/coordinates and Oversees requested time off adjustments for assigned affiliated companies.
Ensures compliance with company policy and procedures, federal, state, and local regulations.
Maintain confidentiality of all payroll information.

Special Projects: As Assigned

Qualifications:

• Associates degree or higher preferred. • Must have as a minimum of 1 years experience in supporting payroll and/or payroll processing. • Level I - 1 to 2 years payroll experience. • Level II - 3 to 7 years payroll experience. • Level III - 7 years payroll experience. • Must be able to manage multiple priorities and effectively multi-task on a daily basis. • Must be able to work in a payroll environment with constant timelines and deadlines. • Workday Payroll and Time Tracking experience is highly preferred. • Previous customer service experience for a large employer is a plus. • Proficient with MS Word and MS Excel. • Must possess the ability to examine and verify payroll documents and reports. • Must be able to prepare payroll reports and other records in a systematic, neat, and legible manner.

Additional Information:

Pre-employment criminal background screening required.

What We Offer:

We are committed to providing a competitive benefits and compensation package which includes medical, dental, vision coverage, company-provided life insurance, 401(k) with company match, and sick/vacation plans.

We also believe in supporting our employees professional growth and development through our Learning Management System as well as training sessions and seminars.

Take a look at these benefits and more at www.ensignbenefits.com

Ensign Services Inc. is an Equal Opportunity Employer.

Job ID: 1401