Payroll Operations & Compliance Specialist

Quantum Recruiters matches exceptional talent with respected employers nationwide and we are excited to partner with a construction services contractor in Oregon to hire a remote Payroll Operations & Compliance professional.  

We are looking for a driven individual who believes in the power of collaboration and seeks to continuously raise the bar in all they do. This is a direct hire opportunity offering exceptional benefits and opportunities for professional advancement. 

Position Overview

The Payroll Operations & Compliance Specialist serves as the operational backbone of the payroll function, ensuring all payroll inputs, employee data, and timekeeping processes are accurate, complete, and compliant. Based out of Springfield, Oregon, this role supports a rapidly growing organization with operations across multiple states, requiring a strong understanding of multi-state payroll, job costing, and construction-related compliance. The position acts as the primary liaison between field operations and payroll, supporting employees and supervisors while maintaining high standards of accuracy and responsiveness. This is a growth-oriented role designed to develop into full payroll ownership through structured cross-training and increasing responsibility.

Job Requirements | Qualifications

• Experience:Minimum of 5+ years of payroll experience, preferably within construction or a field-based, project-driven environment; experience supporting multi-entity and multi-state payroll operations strongly preferred.
• Education:Associate’s or Bachelor’s degree in accounting, business administration, or related field preferred.
• Technical proficiency:Strong proficiency in Microsoft Excel and payroll systems; experience with ERP platforms such as Viewpoint Vista or similar construction-based systems preferred. Utilizes technology, including AI tools, data automation, and system integrations, to enhance payroll efficiency, accuracy, and scalability.
• Regulatory awareness:Working knowledge of payroll processes, wage and hour laws, and compliance requirements, with the ability to navigate multi-state and construction-related payroll regulations.
• Data accuracy:Demonstrated ability to produce highly accurate, complete, and audit-ready payroll data in a deadline-driven environment.
• Confidentiality:Proven ability to handle sensitive employee and payroll information with a high degree of discretion and professionalism.
• Time management:Manages multiple priorities and meets recurring weekly deadlines with consistency.
• Technology aptitude: Demonstrates strong systems capability and comfort working across payroll, ERP, and reporting tools; leverages technology to improve efficiency and accuracy.

Key Responsibilities
Payroll Operations & Processing Support

• Payroll readiness: Own the accuracy, completeness, and compliance of all payroll inputs, ensuring payroll is fully prepared for processing across multiple entities and states.
• Pre-processing ownership:Lead all upstream payroll activities, delivering clean, validated data that enables efficient and error-free payroll execution.
• Data validation: Review and reconcile time, pay, and employee data to ensure alignment with company policy, job costing requirements, and regulatory standards.
• Benefits coordination: Processes benefit deductions and updates in partnership with HR.
• Garnishment administration: Manages wage garnishments and child support orders, ensuring accurate setup and withholding.
• Compliance management: Maintains payroll compliance across multi-state operations, adhering to all federal, state, and local wage and hour laws.
• Prevailing wage administration: Supports prevailing wage requirements, including labor classifications, wage determinations, and reporting.
• Certified payroll reporting: Contributes to the preparation and accuracy of certified payroll submissions.

Timekeeping, Job Costing & Field Operations

• Timecard oversight:Manages the end-to-end timecard process, ensuring accurate capture of hours, cost codes, and labor allocation across projects.
• PTO & Time-Off Coordination:Manages employee time-off requests, tracks PTO usage, and ensures accurate entry and alignment with timekeeping systems while coordinating with supervisors to maintain appropriate staffing levels.
• Job cost alignment:Verifies payroll data aligns with job cost structures to support accurate project tracking and reporting.
• Field partnership:Builds strong relationships with field supervisors and project managers to improve timecard accuracy and timeliness.

Employee Data & Payroll Administration

• Primary payroll contact: Serves as the main point of contact for payroll-related questions from employees and supervisors.
• Employee data management: Maintains payroll-related employee records from onboarding through termination, ensuring accuracy and completeness.
• Payroll updates:Processes pay changes, transfers, withholding elections, and direct deposit setup with precision.
• Record maintenance: Ensures all payroll documentation is complete, organized, and compliant with retention standards.

Team Collaboration & Development

• Team collaboration: Works closely with the Senior Payroll Specialist to support smooth payroll operations.
• Cross-functional partnership: Collaborates with HR, accounting, and operations to align payroll with business needs.

Our client offers competitive compensation and an exceptional benefits package as well as opportunities for professional advancement. Please submit resume for immediate consideration.  All inquiries kept strictly confidential.