PAYROLL MANAGER

PAYROLL MANAGER

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NAMPA, ID

Payroll Manager

Job Description

Hiring Salary Range: $57,678-$79,040/Annually, DOE

Department: Finance

Reports to (Role): Chief Finance Officer

FLSA Status: Exempt

Job Code: 5117

Pay Grade: 19E

Travel Required: None

Position(s) Supervised: Yes

Revised: 08/20/2025

POSITION SUMMARY:

The role of the Payroll Manager is to perform all activities necessary to process payrolls,

including maintaining related records; filing tax reports and voluntary deduction reports; processing involuntary deductions such as levies and garnishments; preparing accounting transactions and documents; performing month-end/quarterly/annual reconciliations; evaluating and preparing audit reports; documenting and updating procedures; and preparing any special reports for management. Must be adept at handling information of a highly confidential nature, highly detail-oriented, and have the capacity to provide impeccable communication to both internal and external customers. The work is performed under the supervision and direction of the Chief Finance Officer, but considerable leeway is granted for the exercise of

independent judgment and initiative. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with assigned supervisors and all other City employees. The principal duties of this class are performed in a general office environment.

ESSENTIAL FUNCTIONS:

• Responsible for processing all City payroll and related activities.
• Prepares special manual payroll checks, supplemental checks, replacement checks, and check reversals, in accordance with established security protocols and procedures.
• Maintain accurate and detailed payroll records; accurately prepare payroll, tax, benefit, and other required reports.
• Conduct the analysis and resolution of unexpected delays, anomalies, or miscalculations in the payroll data.
• Collaborate with City personnel to identify needs, resolve issues, and create processes that ensure accurate processing of employee payroll, analysis, and reconciliations.
• Prepares and pays Federal taxes through the Electronic Federal Tax Payment System (EFTPS).
• Prepares and pays Idaho withholding taxes through the Idaho Electronic Funds Transfer (EFT).
• Creates the Public Employee Retirement System of Idaho (PERSI) files and submits a funding request to the financial institution.
• Monitors ACH electronic funds transfers, postings, and returns after each pay date and takes action, as necessary.
• Verifies combined payroll register net pay and calculates payroll funding requests to Treasury each pay period.
• Prepares Federal and Idaho Department of Labor quarterly reports.
• Balances earnings and taxes for completion of annual W-2 and 1099 Forms.
• Processes IRS and court orders, including child support garnishments, tax levies, federal bankruptcy orders, and student loan garnishments.
• Develops internal control procedures to ensure the City's compliance with federal and state tax law as well as PERSI.
• Maintains payroll system tax tables to ensure accuracy of information and compliance with appropriate laws for payroll.
• Continually evaluates, monitors, and reviews internal operations and procedures to identify potential improvements in overall efficiency.
• Research payroll records to compile information needed by individual employees, City departments, or outside agencies such as the State of Idaho retirement systems.
• Independently plan and organize work for accomplishment against strict deadlines.
• Work independently; display an attitude of cooperation and work harmoniously with all levels of City employees and other organizations.
• Communicate effectively at a level necessary for efficient job performance.
• Trains coverage and support staff in basic functions in processes and procedures related to payroll.
• Maintains complete confidentiality, within guidelines, of all payroll records and reports.
• Interprets and applies departmental or office rules, policies, and regulations in accordance with prescribed procedures and guidelines.
• Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.

ADDITIONAL FUNCTIONS:

• Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
• Responds to employees' questions and comments in a courteous and timely manner.
• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
• Is punctual and timely in meeting requirements of performance, including attendance standards and work deadlines.
• Communicates information and states concerns in a clear and professional manner.
• Respects the opinion of others and demonstrates a reasonable relationship with employees, supervisors, and others.
• Accepts and performs in a timely and effective manner changes in work assignments and/or how work is performed.
• Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
• May perform other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

REQUIRED EDUCATION, EXPERIENCE, & LICENSE/CERTIFICATIONS:

• High School Graduate or General Education Degree (GED) required.
• Bachelor's Degree (four-year college or technical school) required; field of Study: Accounting, Business Administration.
• Ability to efficiently operate a personal computer using standard or customized software applications appropriate to assigned tasks and the ability and willingness to quickly learn and use new skills and knowledge brought about by rapidly changing information and/or technology.
• One of the following required: CPP or ability to obtain within one year of employment.
• 5 plus years of experience in payroll systems; Governmental fund accounting experience preferred and/or any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

• Considerable knowledge of payroll principles, practices, regulations and procedures.
• Considerable knowledge of applicable local, state and federal payroll and related tax laws, regulations and statutes.
• Considerable knowledge of payroll record keeping and reporting requirements and procedures.
• Considerable knowledge of bookkeeping and accounting, including reviewing, posting, balancing and reconciling complex financial records.
• Considerable knowledge of basic methods and practices of software testing and implementation.
• Considerable knowledge of the principles, methods and practices of process improvement.
• Considerable knowledge of modern office procedures, practices and equipment including filing systems; bookkeeping; City codes, rules, policies, regulations and procedures applicable to the position; computer applications including Excel, Word, Access and other related software.
• Ability to evaluate and analyze technical payroll activities.
• Ability to perform detailed computations and to audit payroll system updates.
• Ability to learn the overall duties and responsibilities of the position.
• Ability to deal with a wide range of persons and communicate effectively both orally and in writing using both technical and non-technical language.
• Ability to understand and follow oral and/or written policies, procedures, and instructions, use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions, and prepare and present accurate and reliable reports containing findings and recommendations.
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.
• Integrity, ingenuity, and inventiveness in the performance of assigned tasks.
• All applicants must be able to successfully pass City of Nampa background check processes and drug testing, which may include reference checks, criminal history checks, driving record checks, and pre-employment, random, and post-accident drug tests.

WORK ENVIRONMENT:

• Work is performed primarily in an office environment, and the employee in this class is subject to inside environmental conditions.

ESSENTIAL PHYSICAL ABILITIES:

• Finger Dexterity: Sufficient finger or manual dexterity with or without reasonable accommodation to enable the employee to operate a personal computer, telephone, and related equipment and use primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.
• Speech: Sufficient clarity of speech or other communication ability with or without reasonable accommodation to enable the employee to communicate effectively and convey detailed or important instructions or ideas accurately, loudly, or quickly.
• Hearing: Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information.
• Visual Abilities: Sufficient visual acuity or other power of observation with or without reasonable accommodation to enable the employee to review a wide variety of materials in electronic or hard copy form and perform activities such as viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection).
• Physical Strength & Personal Mobility: Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, to permit the employee to maneuver and function in and around an office environment. Sedentary work; sitting most of the time. Exerts up to 20 lbs. of force occasionally.

REASONABLE ACCOMMODATION STATEMENT:

To accomplish this job successfully, an individual must be able to perform each essential function, with or without reasonable accommodation, satisfactorily. A reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.

EEO STATEMENT:

The City of Nampa is an equal employment opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, national origin, veteran, disability status or any other characteristic protected by federal, state, or local laws.

DISCLAIMER:

The City has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines on job expectations and the employee's ability to perform the duties of the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the City reserves the right to change this job description and/or assign tasks for the employee to perform, as the City may deem appropriate.

This position may close prior to the closing date or be extended if needed.

Position : 511701

Code : 2026171-1

Type : INTERNAL & EXTERNAL

Posting Start : 09/08/2026

Posting End : 09/18/2026

HOURLY RANGE: $27.73-$38.00

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