POSITION SUMMARY
The Payroll Manager leads payroll operations for Gridstone Holdings and its subsidiaries, covering both bargaining and non-bargaining employees. This role ensures accurate, timely, and compliant payroll processing in accordance with company controls, applicable laws, and collective bargaining requirements.
The position serves as the payroll subject-matter expert, supervises Payroll Specialist, resolves complex payroll matters, and partners with Human Resources, Finance, Operations, field leadership, and vendors to support effective payroll administration.
RESPONSIBILITIES
- Oversee payroll processing for all Gridstone companies, ensuring accurate, timely, and compliant payroll for bargaining and non-bargaining employees.
- Review and approve payroll, including wages, hours, overtime, deductions, reimbursements, bonuses, employee changes, and off-cycle payments.
- Administer payroll requirements under collective bargaining agreements, including wage rates, premiums, deductions, overtime, and union contributions.
- Ensure compliance with wage and hour laws, payroll tax requirements, garnishments, certified payroll, prevailing wage, Davis-Bacon, and other applicable regulations.
- Research and resolve complex payroll discrepancies, employee questions, corrections, adjustments, and payroll tax or compliance matters.
- Supervise, train, and provide day-to-day direction to the Payroll Specialist, including deadlines, review procedures, quality controls, and coverage.
- Serve as payroll system administrator and subject-matter expert for payroll and timekeeping systems, configurations, integrations, reporting, and controls.
- Partner with Human Resources, Finance, Operations, IT, field leadership, vendors, tax providers, auditors, and agencies on payroll administration and reporting.
- Support year-end payroll activities, reconciliations, W-2 preparation, required reporting, payroll audits, and record maintenance.
- Identify opportunities to improve payroll processes, controls, standardized procedures, reporting, efficiency, and employee experience.
SKILLS / REQUIREMENTS
Required:
- Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field; equivalent experience may be considered.
- Minimum 5 years of progressively responsible payroll experience, including complex payroll administration and multi-state payroll.
- Strong knowledge of wage and hour requirements, payroll taxation, payroll reporting, and Microsoft Excel.
- Strong analytical, organizational, problem-solving, and deadline-management skills.
- Ability to maintain confidentiality and exercise sound judgment with sensitive employee information.
Preferred:
- Payroll supervisory or team leadership experience.
- Experience with bargaining and non-bargaining payroll, certified payroll, prevailing wage, Davis-Bacon, or public works compliance.
- Experience in construction, utility, electrical, infrastructure, or another field-based workforce environment.
- Experience with multiple payroll and timekeeping systems.
- CPP or FPC certification preferred.
WORK ENVIRONMENT
This position operates primarily in a professional office environment and regularly interacts with employees, managers, field operations, Human Resources, Finance, and external payroll and benefit providers. Periodic extended hours may be required during payroll processing, year-end activities, system implementations, acquisitions, or other critical payroll periods.
EQUAL OPPORTUNITY EMPLOYER
Gridstone Holdings is an Equal Opportunity Employer and does not discriminate based on any legally protected status. We value diversity and are committed to creating an inclusive workplace for all employees.