Payroll Manager

Posting Details

Position Information

Job Category Staff Position Title Payroll Manager Working Title Payroll Manager Scheduled Hours Per Week 37.5 FLSA Status Exempt

Job Summary

Job Summary

Concord University is seeking a detail-oriented and collaborative Payroll Manager to oversee all aspects of the University's faculty, staff, student, and related payroll operations. This position is responsible for ensuring the timely and accurate processing of payroll while maintaining compliance with federal, state, and institutional policies and regulations.

The Payroll Manager supervises and coordinates all payroll functions, including wage payments, tax reporting, reconciliations, payroll accounting, and year-end processing. The position works closely with Human Resources, Finance, Academic Affairs, and other campus departments to ensure accurate employee compensation and reporting. This role also assists the Controller with payroll reconciliations, internal controls, audits, and continuous process improvements to enhance the efficiency and effectiveness of payroll operations.

Duties and Responsibilities

Duty/Responsibility

Processing

• Process Biweekly Payroll with wvOASIS HRM for 300-400 employees.

• Includes processing stipends, overload pay, summer school pay, and timecard entries.

• Calculate Annual and Faculty payouts for departing employees

• Follow guidance issued by the WV State Auditor's Office and State Budget Office regarding transactions.

• Monitor and sign off on payroll using the UKG Pro timekeeping system.

• Address any annual leave or sick leave accrual issues inside the Kronos system.

• Serve as a point of contact for payroll issues for faculty, staff, and student employees.

• Enter Tax Documents, Net Pay Documents, and deductions/benefits in wvOASIS HRM

• Process supplemental (Online Check) payrolls as needed.

• Ensure all payroll documents are compiled, entered and balanced biweekly for exempt and non-exempt staff and student pay cycles.

• Contact the State Auditor's Office or State Budget Office as needed for payroll transactions, and participate in training opportunities when available.

• Communicate and work closely with Human Resources regarding the hiring of new faculty and staff.

• Partner with Human Resources to resolve issues with benefits processing that affect payroll output.

• Process payroll transactions into the Banner Finance general ledger timely.

• Collaborate with other departments to ensure smooth payroll processing.

• Ensure compliance with all federal and state payroll laws, IRS regulations, FLSA, ACA, and West Virginia payroll requirements.

• Develop and maintain effective internal controls to safeguard payroll data and ensure accuracy.

• Maintain confidentiality of payroll and employee information.

% of Time 45% Duty/Responsibility

Record Keeping

• Maintain Balances for Comp Time and Holiday Bank Balances for select non-exempt employees.
• Bill back research corporation and other entities regular for payroll costs that are applicable to another entities. (Research Corp and Eastern)
• Maintain payroll file for each employee making sure documents are included so as to comply with audit requests.
• Ensure compliance with Federal and State employment laws and regulations, including, but not limited to FLSA and ACA.
• Monitor Faculty payroll transactions on 26 Pay
• Maintain the running payroll budget in Banner Position Control

% of Time 25% Duty/Responsibility

RDC Payroll

• Collect paperwork from all RDC and Daycare employees
• Process Payroll twice a month for all employees
• Monitor payroll and timecards

% of Time 10% Duty/Responsibility

Student Payroll

• Collect paperwork from all student employees
• Process payroll every other week
• Monitor payroll and timecards

% of Time 10% Duty/Responsibility

Other Duties, including year-end

• Prepare various reports for year-end audit
• Utilize technology to ensure efficiency when and where possible within the Payroll Office.
• Assist the Controller with special projects, financial reporting, reconciliations, and other accounting functions as assigned.
• Other duties as assigned.

% of Time 10%

Education/Knowledge

Minimum Education Bachelor's Required Licenses/Certification

Bachelor's degree in Business Administration, Accounting, Finance, or a closely related field required.

An equivalent combination of education and progressively responsible payroll experience may be considered.

Required Skills

• Thorough knowledge of payroll principles, practices, and applicable federal and state regulations.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to maintain strict confidentiality.
• Excellent written and verbal communication skills.
• Strong customer service and interpersonal skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Advanced proficiency in Microsoft Excel and Microsoft Office.
• Ability to analyze payroll data and prepare reports.
• Knowledge of IRS employment tax regulations.
• Working knowledge of FLSA, ACA, and payroll compliance requirements.
• Basic understanding of payroll considerations for international employees and students.
• Experience with ERP/payroll systems such as wvOASIS HRM, Banner, UKG/Kronos, or similar systems preferred.
• Experience with governmental or higher education payroll preferred.
• Knowledge of grant-funded payroll and labor distribution preferred.

Required Experience

Type of experience Needed Three to five years of progressively responsible payroll or accounting experience Amount of Experience Needed (Months/Years) More than 3 years Type of experience Needed Experience processing complex payrolls in a governmental, higher education, or public-sector environment preferred. Amount of Experience Needed (Months/Years) More than 2 years Type of experience Needed Experience with payroll tax reporting, reconciliations, and general ledger interfaces preferred. Amount of Experience Needed (Months/Years) More than 3 years

Posting Detail Information

Close Date Open Until Filled Yes Additional Information

Concord University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1872 as a state Normal School to prepare teachers, Concord University (CU) is a public, career focused institution located in rural southern West Virginia.

Concord University (CU) offers talented individuals a wide array of fulfilling career opportunities from entry through academic or administrative professional levels. To maintain an outstanding talent pool, we employ individuals regionally, nationally, and internationally to attract top candidates.

If you are looking for more than just a job, then I encourage you to browse our website and visit our job opportunities regularly. Learn more about Concord University and why it should be your first choice, not only for quality educational opportunities but also for exemplary employment.

Applications will only be accepted through Concord University's online application site at https://jobs.concord.edu/. Review of applications will begin immediately and will continue until the position is filled.

Salary is commensurate with education and experience.

We are committed to attracting and retaining quality faculty and staff. In doing so, Concord University offers outstanding benefit packages including:

• Work week of 37.5 hrs.
• Holidays - Employees receive 13-14 Paid Holidays Annually
• Annual and Sick Leave -Staff earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year.
• Health Insurance - Concord University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA).
• Tuition and Fee Waivers- Professional development and education opportunities including tuition waiver program for employees, spouse, and eligible dependents.
• Retirement Plans - TIAA's automatic retirement plan is a 401(a) plan into which six (6) percent of the employee's total salary is automatically withheld pre-tax and deposited into the employee's TIAA retirement account. The university matches the employees 6% contribution
• Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
• Mountaineer Flexible Benefits. This is an IRS approved, tax free account that saves money on eligible health, medical, dental, and dependent care expenses.
• Annual Increment Pay

Quick Link to Posting https://jobs.concord.edu/postings/2806

Posting Supplemental Questions

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Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Other Document