Role Overview: Under the direction of the Director of HR and Administration, the Payroll & HR Manager is responsible for managing day-to-day human resources operations, including talent acquisition, onboarding, benefits administration, leave management, payroll coordination, employee support, training administration, and multi-state compliance. This position partners with employees, managers, vendors, and leadership to ensure HR processes are accurate, timely, compliant, and aligned with the client's business needs.
Essential Functions and Responsibilities:
- Manage and process the company's semi-monthly multi-state payroll in-house using ADP WFN, including payroll input, review, validation, reconciliation, corrections, off-cycle payments, final pay, deductions, taxes, garnishments, and year-end payroll activities.
- Full-cycle recruiting, including job postings, screening, interview coordination, offers, and pre-employment processes
- New hire onboarding and employee transition support
- Benefits administration, employee questions, vendor coordination, and reporting
- Leave of absence tracking, including FMLA, CFRA, disability, workers’ compensation-related leaves, and personal leaves
- Employee and manager questions related to HR policies, benefits, payroll, onboarding, leaves, and general employment matters
- Compliance activities, employee notices, personnel files, policy updates, HR documentation, and multi-state employment requirements
- Required employee training through web-based learning systems
- Performance management, employee development, HR projects, audits, system updates, and process improvements
QUALIFICATIONS:
- Minimum of 5 years of progressive Human Resources experience, including at least 3 years of hands-on payroll processing experience.
- Experience with ADP Workforce Now, online benefits systems, applicant tracking systems, web-based learning management systems, and HR technology preferred.
- Strong HR generalist experience, with supervisory experience
- Strong knowledge of HR practices, employment compliance, benefits administration, payroll coordination, and employee relations.
- Excellent customer service, communication, and follow-up skills.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Practical problem-solving ability with a hands-on, solutions-oriented approach.
- Strong interpersonal skills and the ability to build effective working relationships with employees, managers, vendors, and leadership.
- Proficiency with Microsoft Office, Google applications, and HR systems.
- Ability to maintain confidentiality and work effectively with a diverse employee population.
PREFERRED QUALIFICATIONS:
- Bilingual proficiency in Japanese
EDUCATION REQUIREMENTS:
- Bachelor’s degree in Human Resources, Business Administration, or related field
- PHR or SHRM-CP or CCP certification.
Physical Requirements / Other:
- Must be able to perform standard office duties, including working at a computer for extended periods.
- Must be able to travel as needed to support company locations, meetings, audits, or employee related matters.
Compensation:
The projected annual salary is estimated at $100,000 - $115,000 per year, based on years of demonstrated experience, representing the span of the range. The actual compensation will be formulated by the client and may vary based on factors that include, but are not limited to, the position offered, work experience, education, training, and commensurate experience.
Equal Opportunity Employer
Talent Xpanse and our clients is an equal opportunity employer and is committed to providing a workplace that is inclusive and free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We encourage individuals of all backgrounds to apply. We believe in creating a diverse and inclusive workplace where all employees feel valued and respected, and where differences are embraced as strengths. We are dedicated to fostering an environment that promotes equality and celebrates diversity.