Position Number: 1.3.1.6. Date: 2/18/2026 Position Title: Part-Time Payroll Coordinator
Department: Business Office Division: Business and Finance
Number of hours per week for which this position is budgeted: 15
Number of months per year for which this position is budgeted: 12
Reports to: Human Resources Exempt __ Non-Exempt X
POSITION SUMMARY
The Payroll Coordinator works out of the Business Office and is responsible to the Vice President of Business and Finance. The position is part-time and does not offer benefits. Employee must possess a vibrant, personal Christian faith including a clear testimony of Christian conversion and be actively involved in an evangelical, preferably Southern Baptist, church.
DUTIES AND RESPONSIBILITIES
- Maintain confidentiality of personnel files and ensure accurate reconciliation with payroll records.
- Process and reconcile payrolls for all employees on a Semi-Monthly schedule. • Process, reconcile, and pay monthly payroll vendor bills.
- Process, reconcile, and pay monthly federal and state tax deposits.
- Process end-of-month payroll tasks and reconcile benefits with Accounts Payable, Controller, and Institutional Advancement.
- Process reports including but not limited to: CCCU Survey, MBC Report, W2/W3, 941 Quarterly Report, and SUTA Quarterly Reports.
- Work closely with Financial Aid to organize and maintain student Work Study awards. • Place Work Study eligible students into jobs and maintain student budgets. • Work with the Academic Office to process faculty pay orders for adjunct and overload compensation.
- Assist Controller and VP of Business with budget changes and reconciliation. • Assist HR in absence request tracking.
- Assist HR with annual non-discrimination testing, Workers' Compensation audit, IPEDS reporting and Title IX compliance and investigations.
- Assist HR as needed with annual Benefits Open Enrollment.
- Work with HR to perform annual minimum wage update, changes of salaries, and benefit rates in the system.
- Initiate annual approval and updates of housing allowances and FICA status. • Update annual payroll schedule and official campus closings in the payroll system.
- Use reporting software to run various data analysis as needed.
- Other duties as assigned.
DEPARTMENTAL RELATIONSHIPS
- Work closely with Human Resources Coordinator to ensure benefit and payroll accuracy. • Work closely with Controller and VP of Business to maintain budget oversight and payroll general ledger reconciliations.
- Work with Academic Office to perform adjunct and overload compensation. • Work with Financial Aid to track Work Study awards.
- Work with Supervisors of various departments for timesheets and absence notices. • Work with Accounts Payable and Institutional Advancement during end of month payroll tasks.
KNOWLEDGE, SKILLS, AND ABILITIES
- Working knowledge of higher education preferred.
- Strong attention to detail with demonstrated accounting knowledge.
- Ability to adapt quickly to last-minute changes and deadlines.
- Working knowledge of computers and the ability to learn innovative programs. • Good interpersonal and communication skills.
- Values consistent with the mission and purpose of Hannibal-LaGrange University. • Affirm and abide by the standards of employment outlined in the HLGU application and Employee Handbook.
EDUCATION, EXPERIENCE, AND TRAINING
- Bachelor's degree is required.
- 2 or more years of payroll or accounting experience is preferred.
- 2 or more years of human resource experience is preferred.
- Bookkeeping and accounting experience is preferred.
- Experience and proficiency in Microsoft Word, Excel, and Outlook.
To apply, please submit an application, including a cover here. (opens in new tab)
Disclaimer
- This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. HLGU reserves the right to revise or change job duties, required skills, or qualifications as the need arises. This job description does not constitute a written or implied contract of employment. The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.