JOB TITLE: Payroll Coordinator (Public Transit/Government)
JOB OVERVIEW
Location: Fully onsite in Everett, WA (Local Candidates Preferred)
Duration: 6 Months (40 hours per week) / CONTRACT [NO BENEFITS]
Pay Rate: $30 – $36 per hour on W2
JOB SUMMARY
This role works as part of a team to process bi-weekly payroll for more than 950 employees for a public agency, totaling about $90 million annually. The coordinator enters exception and timesheet data into the payroll system, calculates, processes and reconciles payroll, and answers employee questions.
RESPONSIBILITIES
Payroll Processing
- Enter payroll exception data into payroll systems.
- Research and analyze discrepancies, make corrections and document changes.
- Review payroll and documentation for accuracy and completeness.
- Calculate payroll and reconcile it to various reports.
Timekeeping
- Enter timekeeping data.
- Validate timekeeping calculation results for accuracy and compliance with labor contracts, policy and labor laws.
Deductions, Payments and Ledger
- Monitor and reconcile payroll deduction reports.
- Prepare for payments to third parties.
- Review general ledger balances.
Leave and Supplemental Pay
- Analyze, reconcile and process FMLA, PFML, STD, LTD, workers’ compensation leave, supplemental pay and donated sick leave hours, based on information from the benefits team and third-party organizations.
- Create adjusting entries and documentation as needed.
Records
- Follow records retention protocols.
- Maintain an annual archive of payroll records.
Support and Systems
- Research and respond to payroll-related inquiries from employees, supervisors and outside organizations.
- Serve as a resource for payroll issues.
- Work with IT staff to troubleshoot system issues and test updates, upgrades and fixes.
- Perform other duties of a similar nature or level.
MINIMUM QUALIFICATIONS
- 5 years of experience processing payroll and using payroll software systems.
- An associate degree or 2-year technical certificate in accounting or a related field may substitute for 1.5 years of experience.
- A bachelor’s degree may substitute for 3 years of experience.
- Ability to work extended hours, weekends and holidays, or an alternate schedule, as needed to meet strict payroll deadlines.
KNOWLEDGE REQUIREMENTS
- General accounting and payroll processing.
- General knowledge of payroll-related labor laws, such as FMLA and FLSA.
SKILL REQUIREMENTS
- Experience using automated payroll systems.
- Advanced proficiency in Microsoft Outlook, Word and Excel.
- Focus on results, following up and completing tasks on time, and meeting strict payroll deadlines.
- Managing multiple tasks at once and adjusting to changing priorities.
- Working effectively with employees and management at all levels.
- Clear, timely, concise written and oral communication that outlines necessary actions and deadlines.
- Proficiency in typing and 10-key.
- Fast, accurate mathematical calculations with attention to detail.
- Fostering an inclusive workplace, building team trust and cooperation, and showing courtesy, sensitivity and respect in all interactions.
PREFERRED SKILLS AND KNOWLEDGE
- Experience with PeopleSoft, Trapeze and UKG software.
- Experience producing payroll in the transit industry, government or public sector, or for a union-represented workforce.
WORKING CONDITIONS
- Office environment requiring the use of office equipment and technology.
- Movement throughout and between different office buildings.
- Tasks may be completed in noisy environments.
- Occasional lifting and carrying of materials up to ten pounds.