Payroll Coordinator / Accounts Receivable

About Twin Lakes

Twin Lakes Community is seeking a Payroll Specialist to join our Business Office team. This position plays a vital role in ensuring accurate and timely payroll processing while supporting a variety of accounting and administrative functions that contribute to the overall success of our organization.

Twin Lakes Community is a leader in senior services, offering Independent Living, Assisted Living, Memory Care, and Skilled Nursing on one campus. We also provide a primary care clinic, on-site therapy, EMT responders, home care, and adult day services. Serving 850 residents and supported by 450 employees, TLC is recognized among the nation's most successful nonprofit Continuing Care Retirement Communities (CCRC). Our team delivers person-centered care in a supportive, engaging environment where connection, dignity, and wellness matter. Every role contributes to vibrant living, engaging experiences for residents across campus. TLC offers continuing education, career growth, and flexible scheduling to support work-life balance. Full time employees are eligible for a comprehensive benefits package. Be a part of something meaningful - join our team.

Position Summary

The Payroll Coordinator/Accounts Receivable is responsible for the preparation and processing of bi-weekly payroll and related payroll tax filings, employee benefit reconciliations, trust account administration, cash receipt processing, and various accounting support functions. This position reports directly to the Chief Financial Officer and requires exceptional attention to detail, confidentiality, and organizational skills.

Key Responsibilities

Payroll Administration

• Prepare and process bi-weekly payroll for all employees.
• Review timesheets and time clock entries for accuracy.
• Transmit payroll for direct deposit.
• Process payroll tax deposits and prepare quarterly payroll tax returns.
• Prepare annual W-2s and pension census reporting.
• Maintain employee payroll and personnel records.

Benefits & Financial Reconciliation

• Reconcile payroll deductions and vendor payments for:

• Health, dental, and vision insurance

• Life and disability insurance

• 401(k) plans

• Garnishments and other deductions

• Prepare monthly health insurance contributions.

• Assist with general ledger reconciliations and financial reporting.

Cash Management & Administrative Support

• Manage petty cash funds.

• Process daily cash receipts and remote bank deposits.

• Reconcile dietary cash receipts and prepare deposits.

• Serves as back-up for accounts payable specialist.

• Assist with resident billing and patient trust accounts.

• Process charitable contributions and maintain accurate donor gift records and accounts .

• Assist as need with accumulation of data necessary for filing of Medicare and Medicaid cost reports.

• Support the CFO and the business office team with various accounting projects, correspondence, and reporting needs.

Qualifications

• Experience processing payroll and payroll tax reporting required.
• Strong understanding of payroll compliance, deductions, and benefits administration.
• Proficiency with payroll and accounting software systems.
• Excellent mathematical, analytical, and organizational skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Effective written and verbal communication skills.

What We're Looking For

The ideal candidate is:

• Dependable and able to maintain excellent attendance.

• Self-motivated and capable of working independently.

• Comfortable managing multiple priorities and frequent interruptions.

• Professional, courteous, and customer service oriented.

• Committed to maintaining confidentiality and ethical business practices.

• Serves as a collaborative member of the Business Office team, providing support across departments and contributing to overall organizational success.

Why Join Our Team?

• Stable, full-time position
• Collaborative and supportive work environment
• Opportunity to make a meaningful impact within the organization
• Competitive compensation and benefits package

Education and/or Experience

• High School Diploma required

• Associate Degree in Accounting or Business or related field preferred

• Two or more years of payroll experience required

• Experience using UKG preferred.

Apply today and become an essential part of a team dedicated to excellence, accuracy, and service.

This position requires the ability to maintain confidentiality, work mandatory overtime when needed, and perform all essential job functions with or without reasonable accommodation. Duties and responsibilities may change based on organizational needs.

Twin Lakes Community is an Equal Opportunity Employer committed to administering all employment activities without discrimination and to considering qualified applicants without regard to race, color, religion (including pregnancy and related conditions), sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, protected veteran or military status, political affiliation, or any other status protected by applicable federal, state, or local law; we provide reasonable accommodations for religious practices and for individuals with disabilities and foster a collaborative, inclusive environment where diverse perspectives are respected and all individuals feel secure, welcome, and heard.