Payroll Clerk II
Classified Position - 7191
2026-27 school year
Salary
Category 1 per Salary Schedule
Days
260
Reports to:
CFO
SCOPE OF RESPONSIBILITIES
Processes a portion of departmental time reports, extra service forms, substitute time reports, and miscellaneous salary payments, in preparation for preparing the payroll checks; requires skills in reviewing reports as part of payroll processing; answers telephone inquiries and visits from employees; processes a portion of new employee forms and related documents for classified and certified personnel; works under general supervision using a wide range of procedures
REPRESENTATIVE DUTIES / ESSENTIAL FUNCTIONS
- Receives, verifies and processes payroll reporting for regular, substitute, coaching, extra service and supplemental payroll for assigned district locations
- Assumes responsibility for correction of error printouts from the payroll edits and supplementary payroll
- Assumes responsibility for reviewing and releasing personnel changes for assigned classified and certified employees; sets-up applicable pay plan, retirement, fringe pay, leave days, and tax withholding; and calculates and processes payroll amendments
- Responsible for receiving and sending payroll documents with state retirement and assumes responsibility for all documentation and filing for assigned payroll time reporting and deduction/withholding reporting
- Respond to questions or complaints from employees regarding interpretation of laws, rules, regulations, contracts, and other documents governing district payroll
- Corresponds with schools, vendors and retirement systems to answer payroll related questions and resolve issues
- Verifies assigned deductions/withholdings and direct deposits are set-up and withheld appropriately; insures that deduction reporting is balanced and submitted by required deadlines; and reconciles applicable liability accounts
- Reviews all payroll deductions for accuracy and processes in accordance with district and IRS guidelines
- Assumes responsibility for verifying salaries paid, completes in-depth payroll research to verify earnings, and makes complex adjustments to the state retirement monthly and annual report
- Assumes responsibility for all phases of assigned state retirement systems reporting and insures compliance with eligibility requirements
- Calculates, prepares and submits supplementary reports or worksheets to process corrections to payroll, retirement pay-outs, sick leave, refunds, and voids
- Maintains regular and predictable attendance
- Adheres to the professional code of ethics
- Successfully utilizes technology as appropriate in job function
- Performs other duties as assigned by designated coordinator
KNOWLEDGE AND ABILITIES
KNOWLEDGE OF:
- Modern office practices, procedures and equipment, telephone etiquette
- Applicable sections of Kentucky Administrative Regulations and other applicable laws
- District organization, operations, policies and objectives
- Organization, rules, regulations and programs related to an assigned office or function
- Operation of computer systems and software
- Financial and statistical record-keeping techniques
ABILITY TO:
- Perform advanced-level secretarial duties requiring independent judgment and analysis
- Plan, organize and coordinate office activities and communications to relieve the Director of routine administrative and clerical details
- Work independently with little direction
- Type at an acceptable rate of speed
- Analyze situations accurately and adopt an effective course of action
- Compose independently or from oral instructions letters, memos, bulletins or other material
- Read, interpret, apply and explain rules, regulations, policies and procedures
- Maintain records and prepare reports
- Communicate effectively both orally and in writing
- Meet schedules and time lines
- Establish and maintain cooperative and effective working relationships with others
- Report to work punctually
MINIMUM QUALIFICATIONS
- High School Diploma or G.E.D. Must pass the Para Educator test in accordance with state regulations or have 48 accredited college hours.
- Two (2) years successful bookkeeping experience
- Good math ability
- Ability and desire to maintain accurate records
DESIRABLE QUALIFICATIONS
- Two (2) years payroll experience
- One (1) year accounting college unit