Payroll Clerk and Payroll Backup

About Us

We specialize in the design, installation, service, and maintenance of commercial and industrial projects. As a design-build leader, our team has constructed and maintained mechanical systems for a wide variety of high-profile clients, including hospitals, data centers, manufacturers, hotels, universities, office buildings, and more.

Job Summary

CCI Mechanical, Inc. is seeking a detail-oriented Payroll Clerk to support our Accounting department. This professional will ensure continuous, seamless payroll operations across our commercial design-build, fabrication, and mechanical service divisions. The ideal candidate ensures uninterrupted pay processing for our engineers, technicians, and office staff during peak operational periods and team absences.

Essential Duties & Responsibilities

Key Responsibilities

• Payroll Processing: Serve as secondary or backup support for end-to-end payroll runs, including reviewing timecard submissions, calculating labor wages, and processing direct deposits for trade and corporate personnel.
• Support & Inquiry Resolution: Respond to time-sensitive payroll inquiries from staff, addressing pay discrepancies and system questions professionally.
• Data Maintenance: Assist with onboarding new hires, processing union/non-union terminations, and updating employee data within the COINS ERP+ application.
• Compliance & Reporting: Help review wage registers, process manual checks, and maintain accurate records to meet IRS, state, and construction-specific regulatory standards.
• Collaboration: Coordinate with Human Resources, Finance, and project management teams to clear up outstanding reconciliation items or adjust leave and deduction records.

Qualifications

• Experience: 3 years of experience in payroll, or accounting, preferably within the construction, mechanical, or trade services industry.
• Technical Skills: Proficiency in payroll software, Excel, and other payroll systems.
• Confidentiality: Ability to handle sensitive financial and personal employee information with the highest degree of discretion.
• Organizational Skills: Strong attention to detail, accuracy in heavy data entry, and the ability to operate under strict deadlines.

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Physical Demands

Sitting for long periods of time

Work Environment

Office environment with on site gym, free drinks and snacks

Benefits

Medical, Dental, Vision, Life, STD, LTD and 401k with match

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.