Payroll & Billing Coordinator

Job Description

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Payroll & Billing Coordinator

Job Location: Virginia Beach, VA 23462

Teams: Accounting/Finance

Req Id: 3646

Posting Start Date: 8/18/26

Job Type: Full-Time

Work Type: Onsite

Job Description:

Job Summary

Join Day & Zimmermann as a Payroll & Billing Coordinator, where youll play a vital role in ensuring accurate and timely customer invoicing coupled with comprehensive support for various accounting functions.

This position integrates payroll processing, accounts receivable support, and detailed financial reporting to contribute to the organization's operational success. Your expertise will facilitate seamless transactions that strengthen customer trust and enhance internal financial workflows.

As part of the Customer Processing division and Corporate Finance, Strategy, & Corporate Development business unit, you will engage with cross-functional teams and external vendors to maintain precise financial records, ensuring compliance with contract requirements and internal policies. Your role is crucial to sustaining smooth financial operations within our dynamic corporate environment.

By joining our team, you will find opportunities for personal growth and professional development within a supportive and collaborative culture, committed to excellence and innovation in financial management practices.

As the Payroll & Billing Coordinator, heres the work youll do:

• Accurately process and reconcile billing reports aligned with contract stipulations, ensuring that all invoicing documentation is complete and distributed in a timely manner.
• Collect and systematically enter employee timekeeping data into the ERP system, managing payroll distribution including paper checks, and promptly resolving any payroll-related inquiries.
• Address and resolve accounts receivable discrepancies caused by billing errors by effectively collaborating with relevant departments and external stakeholders.
• Provide responsive assistance and support to site operations as required, ensuring adherence to fiscal policies and procedures.
• Generate and deliver comprehensive reports and fulfill ad hoc financial requests to support business needs and enhance decision-making processes.
• Uphold the highest standards of data privacy and security by meticulously administering policies, maintaining confidentiality of customer and employee information, and implementing prompt breach notification protocols when necessary.

This role is for you if you have these skills:

• Foundational understanding of payroll and billing principles within contractual frameworks, ensuring precise compliance with relevant guidelines and standards.
• Proficient use of Microsoft Office suite, particularly robust skills in Microsoft Excel for data analysis, financial calculations, and reporting purposes.
• Strong interpersonal and communication skills to effectively liaise with vendors, employees across multiple levels, and various departments to facilitate smooth financial operations.
• Ability to quickly learn and proficiently utilize SAP or comparable enterprise resource planning systems to manage financial transactions and data entries.
• Exceptional attention to detail with the capacity to multitask, prioritize responsibilities, and meet stringent deadlines while maintaining accuracy in numerical data and documentation.

And if you have these qualifications:

• High School Diploma or equivalent General Education Degree (GED) as a minimum educational qualification.
• Associate's Degree in Accounting or a closely related discipline is preferred, highlighting foundational accounting knowledge.
• A minimum of two years of relevant experience in accounting assignments where practical exposure to payroll and billing operations has been gained.
• Previous payroll and billing experience is highly desirable, emphasizing familiarity with payroll processing cycles and billing reconciliation

In compliance with this state's pay transparency laws, the salary range for this role is $52,160 - $78,240. This is not a guarantee of compensation or salary, as the final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).

We care about our employees, and it shows. Our staff receive a competitive salary and a comprehensive benefits package which includes medical/Rx, dental and vision coverage; life, AD&D and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off; voluntary benefits and discount programs to meet our employees' individual needs including pet insurance for our furry family members!

Essential Functions

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery
• Pushing or pulling (e.g., using a part of your body to press against something in a downward or outward direction, or in a dragging or hauling motion)
• Balancing (e.g., maintaining equilibrium when walking, climbing, crouching etc.)
• Manual Dexterity (e.g., picking, pinching, typing, or other working that uses the fingers)
• Stooping (e.g., bending the spine at the waist)
• Grasping (e.g., use of hand to apply pressure)
• Reaching (e.g., reaching the arms or legs in any direction)
• Feeling (e.g., perceiving an object's size, shape, texture etc.)
• Lifting motion or lifting objects more than 0 pounds
• Climbing (e.g., ascending/descending ladders, stair, scaffolding, ramps, pole etc. using feet and legs or hands/arms to climb)
• Walking
• Hearing
• Repetitive motions of any part of the body
• Talking
• Kneeling, crouching or crawling
• Capacity to think, concentrate and focus over long periods of time
• Ability to write complex documents in the [English] language
• Ability to read complex documents in [English] language
• Capacity to express thoughts orally (e.g., accurately, quick and loudly convey spoken instructions to workers)
• Capacity to reason and make sound decisions
• Ability to wear a mask, respirator, bullet proof vest, or other equipment
• Ability to regularly perform all job functions at Company's office or work site
• Ability to withstand environmental conditions (e.g., extreme heat or cold, grass, wind, sand, fumes, odors, gases, extreme noise, etc.)

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Notices to Applicants

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Stay Safe During Your Job Search

Fraudulent recruiting communications have become increasingly common. Emails from Day & Zimmermann recruiters will only come from an @dayzim.com, @aollc.com, or @yoh.com email address. Day & Zimmermann will never ask candidates to pay fees, purchase equipment, send gift cards, or transfer funds as part of the recruiting or hiring process. If you receive a communication that appears suspicious or requests payment, contact Day & Zimmermann directly before responding or sharing personal information.

Diversity, Inclusion & Equal Employment Opportunity

Day & Zimmermann is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated and promoted based on their contributions to our Company. Our collective strength is rooted in over a century of diverse employees and businesses, commitment to success, and delivery on promises made. Federal and state Equal Employment Opportunity laws prohibit employment discrimination based on race, color, religion, sex, sexual orientation, age, national origin, citizenship status, veteran status and disability status. Day & Zimmermann is committed to providing an equal opportunity work environment in full compliance with these laws. If you are an individual with a disability and you require an accommodation in the application process, please email reasonableaccommodation@dayzim.com, and please specify which position you are interested in, including job title and location.