PERFORMANCE RESPONSIBILITIES:
Payroll
- Maintains, updates, enters, processes, and proofs payrolls; transfers and reviews all timesheets.
- Sets up full-time employee accounts with proper employee deductions, contributions, and direct deposits.
- Submits payroll vendor payments on a bi-weekly and monthly basis.
- Submits payroll deduction reports to MTRS and MSRB bi-weekly/monthly.
- Assists staff with questions about payroll, benefits, etc.
Personnel
- Provides new full-time employees with Checkwriters onboarding and Employee Navigator benefit system information.
- Manages and tracks employee status changes, including leaves, resignations, retirements, COBRA billing, and unemployment.
- Ensures employees are enrolled in any selected benefits and that deductions in Checkwriters accurately reflect their selections.
- Sets up and maintains employee payroll/medical records and files confidential records into personnel files.
- Maintains the EHRTH and Affordable Care Act reporting in the payroll software.
- Ensures compliance with federal and state wage/hour laws and personnel-related regulations.
- Schedules appointments for 7D and DOT physicals.
Benefits/Insurance
- Works with the HR Assistant to complete annual Open Enrollment. Ensures that all employees and retirees are enrolled in eligible benefits selected.
- Ensures updated insurance rates are updated with MTRS and State Retirement. Sends invoices to retirees for their benefits.
- Ensures that all benefit documents are updated.
Retirement
- Ensures employees are enrolled in the appropriate retirement system (MTRS, MSRB).
- Manages enrollments and percentage contributions in Mass Teachers and State Retirement systems, and makes adjustments when needed.
- Assists employees with MTRS or MSRB retirement applications.
- Advises employees on benefits, discusses billing for medical, dental, and life during retirement.
- Assists employees with service buy-back, withdrawal, and rollover applications.
- Any other duties assigned by the Business/Human Resource Manager.
WORK ENVIRONMENT:
Long periods of sitting or standing. Physical activities may include hand/wrist movements for writing, typing, data entry, and use of business office machines. Other activities include talking and listening on the telephone with staff, students, and vendors. The individual may be exposed to ultraviolet light as found in computer monitors and copying equipment.
TERMS OF EMPLOYMENT:
This is a 12-month position, 37.5 hours/week.
Salary based on the Administrative Assistant Salary Schedule
Fringe benefits per Non-Union Personnel Policy
EVALUATION:
In accordance with the policies of the School Committee.