Payroll Associate II

About Us:

VOALA
Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

JOB SUMMARY AND PURPOSE

The Payroll Associate II assists the preparation of semi-monthly payrolls, implements timekeeping systems, completes required reports, compiles payroll information, maintains required records and answers employee inquiries related to pay and timekeeping. 

DUTIES AND RESPONSIBILITIES

• Administers electronic timekeeping program (WFM or follow-on program), validating employee working hour entries.
• Train employees and supervisors on use of automated timekeeping process, validate entries for each payroll
  • Verify missing punches, pending edits, pending timesheet approvals, and pending PTO with supervisors during payroll process
  • Verify OT and DT hours to make sure punches are inserted correctly during payroll process
• Assist in semi-monthly payroll processing from HRIS system (UltiPro)
  • Answer any pay/PTO related questions
  • Input W4s
  • Input Direct Deposits
  • Hand deliver paychecks as directed
  • Assist in mailing checks to program via FedEx
• Assists in the preparation of required payroll and tax related reports and records
• As other task may be directed by Director of Strategic Finance

ESSENTIAL ABILITY ACKNOWLEDGEMENT

Ability to work and deal with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs, which may include clients with homelessness, mental illness, substance abuse, recently released from incarceration, and other challenges. 

ESSENTIAL DUTIES:

• An essential function of this position requires incumbents to report to the office
• Train employees on timekeeping system
• Assist payroll preparation from timekeeping system
• Validate timekeeping entries;
• Answer employee questions related to pay and timekeeping system
• Preparation of payroll and tax reports and records
• Other duties as required and may be subject to change

MANDATED REPORTER

As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.

EDUCATION:

• Associate’s Degree in Accounting or related field
• Or, Equivalent work experience in a payroll department (2 years)

EXPERIENCE:

• Minimum Two years of experience in payroll, bookkeeping, finance or accounting; OR
• Bachelor’s degree in related field and 1 year of experience in payroll, bookkeeping, finance or accounting.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree in Accounting or Business preferred
• Previous experience using time and attendance software is preferred WFM or follow-on program)
• Knowledge of generally accepted accounting principles

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.