Payroll Assistant

This role will support day-to-day payroll operations while playing a key role in month-end and fiscal year-end payroll activities, including W-2 processing and payroll reconciliations. The ideal candidate will have strong organizational skills, a high level of accuracy, and prior payroll experience in a fast-paced environment.

Payroll Assistant
Nashville, TN / 37217
$20.00 - $25.00/hour
Accounting & Finance

About the Opportunity - Payroll Assistant
Our client is seeking a detail-oriented Payroll Assistant to join their team in Nashville, TN. This role will support day-to-day payroll operations while playing a key role in month-end and fiscal year-end payroll activities, including W-2 processing and payroll reconciliations. The ideal candidate will have strong organizational skills, a high level of accuracy, and prior payroll experience in a fast-paced environment.

Key Responsibilities - Payroll Assistant

• 
  
• Assist with the preparation and processing of weekly, bi-weekly, or semi-monthly payroll.
• 
  
• Support month-end and fiscal year-end payroll close activities.
• 
  
• Assist with W-2 preparation, verification, and distribution.
• 
  
• Maintain employee payroll records and ensure data accuracy within payroll systems.
• 
  
• Process payroll changes including new hires, terminations, pay rate adjustments, and deductions.
• 
  
• Verify timekeeping records and resolve payroll discrepancies.
• 
  
• Respond to employee inquiries regarding payroll, taxes, deductions, and earnings.
• 
  
• Reconcile payroll reports and assist with payroll-related account reconciliations.
• 
  
• Ensure compliance with federal, state, and local payroll tax regulations.
• 
  
• Support audits by gathering payroll documentation and reports.
• 
  
• Assist with payroll reporting and special projects as needed.
• 
  

Qualifications - Payroll Assistant

• 
  
• 2+ years of payroll, accounting, or related administrative experience preferred.
• 
  
• Experience supporting month-end and year-end payroll processes required.
• 
  
• Knowledge of W-2 processing and payroll tax regulations preferred.
• 
  
• Familiarity with payroll software and HRIS systems.
• 
  
• Proficiency in Microsoft Excel, including data entry, sorting, filtering, and basic formulas.
• 
  
• Strong attention to detail and commitment to accuracy.
• 
  
• Excellent organizational and time management skills.
• 
  
• Ability to handle sensitive and confidential information with discretion.
• 
  
• Strong communication and customer service skills.
• 
  
• High school diploma or equivalent required; Associate's degree in Accounting, Business, or a related field preferred.
• 
  
• Ability to work onsite in Nashville, TN.
• 
  

#INAUG2026