Job Title: Payroll and Timekeeping Clerk

Location: Universal City, CA 91608
Duration: 6 Months

Qualifications

Basic Qualifications

• High school diploma or equivalent.

• Minimum of three (3) years of payroll experience, preferably in a production or post-production environment.

• Working knowledge of Timekeeper, ScheduALL, DocuSign, and myHR.

• Proficiency in Microsoft Excel, Word, and Outlook, with the ability to manage data accurately and efficiently.

Desired Qualifications

• Strong written and verbal communication skills, with the ability to explain payroll and union-related matters clearly.

• Strong interpersonal skills and a collaborative, team-oriented mindset.

• Excellent organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines.

• Ability to interact effectively with individuals at all levels of management.

• Post-production industry knowledge strongly preferred.

• Union payroll knowledge strongly preferred.

Responsibilities

• Manage the allocation of variable labor for the Sound Department, ensuring accuracy, compliance, and timely processing.

• Collect, review, validate, and update operator logs and work orders.

• Enter and maintain labor hours in Timekeeper.

• Allocate labor hours to the appropriate charge numbers and projects.

• Monitor Timekeeper Bot reports, identify discrepancies, and coordinate resolutions.

• Advise managers on union rules, policies, and payroll implications, including IATSE Local 700, Local 695, Local 40, and OPEIU Local 174 agreements.

• Submit and manage HR workflows related to daily-hire onboarding and terminations, ensuring accuracy and compliance with internal procedures.

• Track, audit, and process talent guarantees in accordance with contractual and payroll requirements.

• Track and process union vacation and holiday pay in compliance with applicable agreements and company policies.

• Set up and maintain resources and projects in ScheduALL, ensuring alignment with production schedules and payroll requirements.

• Investigate and resolve payroll discrepancies promptly and professionally in collaboration with Payroll, HR, and department managers.

• Provide backup accounts payable support by processing invoices and creating purchase orders in Purchase Manager as needed.

• Prepare ad hoc reports and support special projects related to payroll, labor analysis, and operational improvements.