We are seeking a detail-oriented Payroll & Mortgage Operations Specialist. This role combines payroll administration, mortgage funding support, and accounting operations to ensure accurate financial transactions, regulatory compliance, and exceptional internal customer service. The ideal candidate will have experience processing multi-state payroll, supporting mortgage funding activities, and maintaining accounting records in a fast-paced environment.
Key Responsibilities
Payroll & Mortgage Operations
Process and support multi-state payroll activities, ensuring accuracy and compliance with federal, state, and local regulations.
Assist with mortgage funding operations, loan disbursements, funding documentation, and transaction tracking.
Review payroll data, deductions, taxes, and employee records to ensure timely and accurate processing.
Respond to payroll and funding-related inquiries from employees, borrowers, and internal stakeholders.
Accounting & Financial Operations
Manage accounts payable processes, including invoice review, payment processing, ACH transactions, and vendor maintenance.
Monitor outgoing cash flow and ensure timely payment of company obligations.
Maintain and reconcile general ledger accounts, researching and resolving discrepancies as needed.
Support month-end close activities through journal entries, account reconciliations, and financial reporting.
Track fixed assets, prepaid expenses, depreciation, and amortization schedules.
Assist with vendor tax reporting requirements, including annual 1099 preparation and distribution.
Review and reconcile company credit card transactions and expense reporting activities.
Compliance & Process Improvement
Ensure payroll, funding, and accounting processes comply with company policies and applicable regulations.
Maintain accurate documentation and audit-ready records.
Identify process improvement opportunities that increase efficiency and accuracy.
Collaborate with Accounting, Finance, Payroll, and Operations teams to support organizational goals.
Qualifications
Required
Minimum of 2 years of payroll processing experience.
Experience with multi-state payroll administration.
Experience supporting mortgage funding, loan funding, mortgage operations, or mortgage servicing functions.
Strong understanding of payroll taxes, deductions, and compliance requirements.
Experience with accounts payable, reconciliations, and general ledger activities.
Proficiency with Microsoft Excel and accounting or payroll software.
Strong analytical, organizational, and problem-solving skills.
Excellent attention to detail and ability to prioritize multiple responsibilities.
Preferred
Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Mortgage industry experience.
Experience with payroll systems such as ADP, Workday, Paylocity, UKG, or similar platforms.
Knowledge of fixed assets, month-end close processes, and financial reporting.
Pay Details: $25.00 to $31.00 per hour
Search managed by: Amaka Mozie
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.