Payroll Analyst I - Payroll

Job Requirements

POSITION SUMMARY:

The Payroll Analyst I performs, analyzes, and audits a variety of complex accounting duties in the

preparation, processing, reconciliation, and maintenance of all payroll functions for Health First Shared

Services, Inc. and its affiliates, maintaining the highest level of compliance, efficiency and quality while

minimizing operational risk. Under minimal direction of Payroll leadership, The Payroll Analyst I

examines, investigates, and resolves payroll related issues and make technical decisions requiring the

application and interpretation of data, facts, procedures, policy, and law.

PRIMARY ACCOUNTABILITIES:

1. Processes high volume, biweekly, healthcare payroll accurately using Health First's time and

attendance and financial systems; analyzes, reviews and audits entered data for inefficiencies

and errors. Reconciles and resolves complex payroll processing and associate payroll issues to

ensure smooth payroll processing, adhering to strict deadlines.

2. Conducts regular audits to review and evaluate all payroll and Human Resources (HR) data,

identifying discrepancies, inefficiencies, or reporting errors to ensure payroll reporting and

payments are compliant with Health First policies, generally accepted accounting principles, and

federal, state, and Internal Revenue Service (IRS). regulations. Determine appropriate action

within defined guidelines and process appropriate corrections to ensure accuracy and maintain

compliance. Discuss significant errors with Payroll leadership as needed.

3. Analyzes, verifies, and processes payroll corrections to prior pay periods to ensure hours, shift

differential, overtime, incentive pay, and approvals are accurate and post to the associate

timecard correctly.

4. Evaluate, build and maintain individual security profiles for timekeepers in Kronos based on

associate level, department access, and approval status and update the Master List and

Outlook Group with appropriate revisions.

5. Monitor, process and audit a variety of data and transactions, including adjustments,

deductions, tax changes, direct deposit changes, daily HR changes, and termination changes.

6. Assist senior analysts in the maintenance of records and management of payments for a variety

of unique compensation plans provided to associates for onboarding, continuing education, step

progression, and additional staffing. Help validate payments and terms for work commitment

based on agreements, calculate and reconcile associate re-payments for monies owed back to

the organization and provide HR with pertinent data on terms, transfers, and status changes.

7. Participates in detailed testing of all Payroll applications when upgrades occur in payroll software

or new systems are implemented. Work closely with Payroll team to analyze data for accuracy

and identify potential issues.

8. Maintain updated manuals, instructions, and standard operating procedures as they pertain to

payroll related matters. Use for cross training and as a reference tool to provide ongoing training

and education to customers to ensure compliance with Health First policies, federal regulations,

and best practices.

9. Helps research and resolve payroll related problems or questions by collecting and analyzing

information. Provide exceptional customer service by responding to inquiries and

communicating detailed explanations of basic payroll calculations regarding wages, deductions,

taxes, and deposits.

10. Aids in the preparation of payroll information or reports using a variety of software applications

and distribute to internal or external customers as required. Prepare Payroll records for storage

in accordance with Health First policies and record retention requirements.

11. Assists as needed with external financial statement audits and retirement benefit audits to

evaluate internal controls, facilitate risk assessment, and ensure the integrity and accuracy of

Payroll and HR data being processed.

12. Support Payroll leadership on special projects, functions, reporting and other specialized

functions needed for further growth within department. Provide ongoing feedback on work

assignments and potential issues that require further attention.

Work Experience

MINIMUM QUALIFICATIONS:

• Education: Associate degree.
• Work Experience: One (1) year comprehensive payroll experience, or related experience in

Accounting, Finance, or Business.

• Licensure: None
• Certification: None
• Work Experience In Lieu of Education: High School Diploma and an additional two (2) years'

payroll experience.

• Skills/Knowledge/Abilities:

Basic knowledge of federal and state wage and hour laws and regulations, federal

payroll tax regulations.

o Ability to retain continued education and familiarity on all Benefit and Compensation

policies and practices, all federal and state regulations, and industry standards related to

payroll to ensure accuracy and compliance.

o Knowledge of payroll tax withholding, voluntary deductions, and general accounting

requirements related to Payroll administration.

o Strong analytical, mathematical, and reconciliation skills, with a high degree of accuracy

and detail required.

o Ability to learn quickly, take initiative, and work independently and as a team member,

offering assistance whenever possible.

Strong organizational skills, attention to detail, and the ability to work well under

pressure while successfully managing competing priorities and ensuring deadlines are

met.

o Ability to build relationships, effectively communicate (both written and oral), and

successfully work across all organizational departments and levels, ensuring high level

of customer support and positive interactions, while maintaining a required level of

confidentiality.

o Solid computer skills in MS Office Suite and other software and platforms relevant to

perform role.

PREFERRED QUALIFICATIONS:

• Education: Associate degree in accounting, Finance, Business, or a relevant field.
• Work Experience:

o Experience in Federal, State, or Local tax work.

o Prior in-house, high-volume payroll within the healthcare environment.

• Licensure: Certified Public Accountant (CPA) licensure in the State of Florida.
• Skills/Knowledge/Abilities:

o Expertise in working with Kronos, Peoplesoft systems.

o Knowledge of regulatory requirements in the U.S. for employment, compensation, and

benefits.

o Familiarity of sponsored and elected benefits in relation to payroll.

PHYSICAL REQUIREMENTS:

• Majority of time involves sitting or standing; occasional walking, bending, and stooping.
• Long periods of computer time or at workstation.
• Light work that may include lifting or moving objects up to 20 pounds with or without assistance.
• May be exposed to inside environments with varied temperatures, air quality, lighting and/or low

to moderate noise.

• Communicating with others to exchange information.
• Visual acuity and hand-eye coordination to perform tasks.
• Workspace may vary from open to confined.
• May require travel to various facilities within and beyond county perimeter; may require use of

personal vehicle.

Benefits

ABOUT HEALTH FIRST

At Health First, diversity and inclusion are essential for our continued growth and evolution. Working together, we strive to build and nurture a culture that recognizes, encourages, and respects the diverse voices of our associates. We know through experience that different ideas, perspectives, and backgrounds create a stronger and more collaborative work environment that delivers better results. As an organization, it fuels our innovation and connects us closer to our associates, customers, and the communities we serve.

Schedule : Full-Time

Shift Times : 800am430pm

Paygrade : PG-30