Essential Functions:
Payroll Administration & Compliance
- Administer and oversee the accurate and timely processing of multi-state payroll operations.
- Analyze payroll data, earnings, deductions, taxes, and employee records to ensure compliance with company policies and applicable federal, state, and local regulations.
- Interpret payroll laws and regulations and provide guidance regarding payroll-related compliance matters.
- Serve as the primary resource for complex payroll issues, escalations, and exception processing.
- Review and approve payroll adjustments, off-cycle payments, termination payments, and special payroll transactions.
- Monitor payroll controls and identify areas of risk, recommending corrective actions when necessary.
- Participate in year-end payroll activities including W-2 processing, corrections, tax reconciliations, and regulatory reporting.
HRIS & Systems Administration
- Serve as a functional administrator for payroll and timekeeping systems, including UKG Payroll and UKG Dimensions.
- Evaluate payroll system functionality and recommend configuration improvements to increase efficiency and data integrity.
- Partner with HRIS, HR, and IT teams to test and validate payroll system updates, enhancements, and process changes.
- Analyze system data and troubleshoot payroll-related system discrepancies.
Data Analysis & Reporting
- Develop, analyze, and distribute payroll-related reports for management, Finance, HR, and operational leadership.
- Create and maintain recurring and ad-hoc reporting utilizing UKG Business Intelligence and other reporting tools.
- Analyze payroll trends, labor costs, accrual balances, tax liabilities, and workforce data to support business decision-making.
- Provide recommendations based on payroll metrics and operational analysis.
Process Improvement & Internal Controls
- Evaluate payroll processes and workflows to identify opportunities for automation, efficiency, and risk reduction.
- Design and implement improved payroll procedures, controls, and documentation.
- Participate in internal and external audits and ensure payroll practices adhere to established control standards.
- Lead payroll-related projects and process improvement initiatives.
- Develop and maintain payroll process documentation, standard operating procedures, and training materials.
Business Partnership & Employee Support
- Collaborate with management and business leaders to address payroll-related concerns and provide consultative support.
- Research and resolve complex employee pay issues requiring interpretation of policies and regulations.
- Build effective working relationships across all levels of the organization.
- Participate in cross-functional projects involving payroll, HR, benefits, compensation, and workforce management.
Qualifications
Required Education and Experience
- Associate's degree in Accounting, Finance, Human Resources, Business Administration, or related field; equivalent experience may be considered.
- Minimum 5 years of progressive payroll experience with multi-state payroll administration.
- Experience administering payroll systems, preferably UKG Payroll and UKG Dimensions.
- Strong knowledge of payroll tax regulations, wage and hour requirements, garnishments, and payroll compliance practices.
- Advanced proficiency with Microsoft Excel, including data analysis, reporting, and auditing functions.
- Experience creating and analyzing reports through BI or similar reporting tools.
Preferred Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field.
- Certified Payroll Professional (CPP) designation.
- Experience supporting payroll audits and regulatory compliance initiatives.
- Advanced knowledge of HRIS and workforce management systems.
- Experience leading payroll process improvement projects or system implementations.
Knowledge, Skills & Abilities
- Comprehensive knowledge of federal, state, and local payroll regulations.
- Ability to apply independent judgment and discretion in resolving payroll, compliance, and operational issues.
- Strong analytical and problem-solving skills with the ability to identify trends and recommend solutions.
- Exceptional attention to detail while maintaining a strategic perspective.
- Ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills.
- Ability to handle highly confidential and sensitive information.
- Strong consulting and relationship-building skills with all levels of leadership.
- Project management and process improvement capabilities.
- Advanced reporting and data analysis skills.
Benefits:
TridentCare offers a competitive wage and robust benefit package to full time employees. Part time employees are eligible for many of the same below, pro-rated. Benefits include:
- Two weeks of vacation time
- Health Insurance after 30 days!
- Sick time
- 8 paid holidays
- Same day pay available
- Medical insurance allowance, giving you the freedom to customize your plan to fit your needs
- Dental insurance
- Vision insurance
- Disability insurance
- Company paid life insurance
- 401(k)
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