Payroll Administrator (Full Time)

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Pipers worldwide headquarters is based in beautiful Vero Beach, FL., - located just a few miles from the Atlantic Coast. We are the largest private employer in Indian River County and offer exciting and enriching careers. We aim to be the best. So it's only natural that we strive to recruit the best people in and to give you every opportunity to become even better. After all, ours is a company that never stands still. That's why we provide a supportive team-working environment in which each individual's needs are respected. No matter what role youre in, youll help us make the most of our business. And we'll help you make the most of your career. So, make Piper Aircraft your ultimate destination. Together, well go further than you ever thought possible.

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Piper Aircraft is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law. Are you a current Piper Employee? If yes, click here.

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Available Positions > Job Description

Payroll Administrator (Full Time)

Department: All Openings, Administration, Finance & Accounting

This Position is On-Site

POSITION SUMMARY:

Supervise and process payroll accurately and on time. Responsible for maintaining the security of the system, using software skills to keep data safe, organized and properly stored. Develops, implements, and modifies system requirements. Maintains internal database files and tables, and develops custom reports to meet the requirements of company management and staff. Provides access to those who are authorized to see the data troubleshoot problems and work with other IT professionals to make sure interface between timekeeping system and payroll software is working correctly.

ESSENTIAL JOB FUNCTIONS:

• Lead the weekly payroll process and ensures all payroll operations are carried out in an efficient and expedient manner. This includes ensuring that all employees are paid on time, all benefit withholdings are accurate and taxes are withheld in accordance with the laws of the applicable agencies.
• Coordinate and resolve open issues with vendor's Help Desk / Product Support when needed.
• Identify statutory (Federal, State and Local governments or other governing bodies) requirements and ensure the system can effectively provide the data to fulfill the requirements effectively in a timely manner.
• Identifies processes that can be streamlined, inefficiencies, cost reductions or system improvements.
• Accountable for the financial integrity of the payroll process.
• Maintains ongoing development of policies and programs and bring in best practices to offer the most accurate and efficient payroll processes.
• Identify opportunities for improvement and take the lead in advocating payroll operational priorities.
• Analyze complex pay transactions, identify issues that exist and work with various internal operational teams to identify root cause of payroll system issues, assess risk and implement mitigation plans to minimize or eliminate future occurrence.
• Manage a high degree of change in a fast paced, complex, and demanding environment.
• Develop ad hoc financial and operational reporting and provide analytics and key business metrics.
• Provide assistance to Finance in the following areas:
• Month-end journal entries.
• Payroll account reconciliation.
• Provide basic support with HR/payroll systems and ensure system data interrity.
• Administer quarterly and annual payroll statutory reporting requirements.
• Calculate and remit quarterly payroll taxes for Florida, and other States as applicable.
• Perform Workman's Compensation yearly audit and participate in yearly financial and 401(k) audits.
• Prepare employee W-2 forms.
• Perform other projects and duties as required.

SUPERVISORY RESPONSIBILITIES:

Responsibilities include supervision, training and assisting employees.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

Requires a Bachelor's Degree in Accounting or Finance, with at least five years of payroll/accounting experience.

Experience with Sage HRMS Payroll and Crystal Reports is preferred. In-depth knowledge of shared data base applications, Microsoft Word and Excel, and 10 key proficiency is required. Must be able to utilize multiple systems to effectively import hours into Payroll system.

Working knowledge of State and Federal laws that pertain to payroll related issues.

LANGUAGE SKILLS:

The employee must possess the ability to communicate effectively with all internal and external customers in both written and oral form.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those the employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently working in an office environment.

Overtime is required when necessary.

SAFETY AND POLICY PRACTICES:

The employee in this job must be knowledgeable in regard to the safety policies and procedures of the Company as described in the Company safety manual. The employee must adhere to all said policies and procedures while supporting the goals and objectives of the organization and recognize the Company's need to achieve its business objective. Employee is responsible for complying with company hazardous waste disposal procedures.

American with Disability Act Requirements: External and Internal applicants, as well as position incumbents, must be able to perform the essential position responsibilities as listed in this position description either aided or unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.

All job requirements listed indicate the minimum level of knowledge, skills and ability deemed necessary to perform the job proficiently.Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice. Work beyond 40 hours per week including mandatory overtime may be required.

Piper Aircraft is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, age, national origin, gender, sex, gender identity, gender expression, sexual orientation, veteran status, disability, genetic information, or any other characteristic protected by federal, state or local law.

At this time, Piper Aircraft is not sponsoring employees seeking an immigrant visa (green card) or non-immigrant visa, such as L-1A, L-1B, H-1B, O-1, or TN visas. Applicants must be authorized to work for ANY employer in the U.S

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