Payroll Administrator

Job Description:

Now hiring for a Payroll Administrator

Location: Bryan, OH

Pay Rate: $21.00 - $23.00 per hour

Schedule: Monday - Friday | Regular Business Hours

The Master of Multitasking Has Entered the Chat

Ready to take your admin skills to a place where they actually shine? As a Payroll Administrator, you'll keep the team organized, projects on track, and the vibe positive. You stay cool under pressure and make productivity look good.

The Payroll Systems Specialist is primarily responsible for accurately calculating and processing employee payrolls for our clients. This includes deductions and taxes, ensuring compliance with all federal, state, and local regulations, while maintaining detailed payroll records and generating necessary reports for clients, all within the framework of the Firm's accounting practices; essentially, they manage the payroll function for the Firm's clients, ensuring timely and correct payments to employees while adhering to legal requirements.

Job Duties

• Determining gross pay based on hours worked, calculating federal and state income taxes, Social Security and Medicare withholdings, health insurance premiums, retirement contributions, and any other applicable deductions.
• Inputting employee time data into the payroll system, generating paychecks, and ensuring timely distribution.
• Keeping accurate records of employee information, including earnings, deductions, and tax withholdings, to comply with regulations and for auditing purposes.
• Preparing and submitting payroll tax returns to federal and state agencies on a timely basis.
• Staying updated on changes in payroll laws and regulations, ensuring the firm's clients are compliant with all relevant requirements.
• Answering client questions regarding payroll issues, explaining payroll deductions, and providing support with payroll-related concerns.
• Creating payroll reports for clients, including summaries of earnings, deductions, and taxes withheld.
• Performing regular checks on payroll calculations to identify any discrepancies or errors.

Education Requirements

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.

Experience Requirements

• At least one year of administrative, office support, receptionist, or clerical experience preferred.
• Strong organizational skills with the ability to prioritize multiple responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and common office software.
• Professional demeanor with strong attention to detail and customer service skills.

Preferred Qualifications

• 2 years of previous experience supporting payroll departments
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Payroll Administrator.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 20 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"I enjoy working on my assignment. If I have a problem, I can always count on the staff to help fix the issues I'm having or lead me in the right direction. They are very helpful and always there when needed." - Administrative Assistant, Staffmark

Take the next step. We're ready when you are. Apply Now.

What You Will Do

As a Payroll Administrator you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

• Calculating wages and deductions: Determining gross pay based on hours worked, calculating federal and state income taxes, Social Security and Medicare withholdings, health insurance premiums, retirement contributions, and any other applicable deductions. Processing payroll: Inputting employee time data into the payroll system, generating paychecks, and ensuring timely distribution. Maintaining payroll records: Keeping accurate records of employee information, including earnings, deductions, and tax withholdings, to comply with regulations and for auditing purposes. Tax filing: Preparing and submitting payroll tax returns to federal and state agencies on a timely basis. Compliance management: Staying updated on changes in payroll laws and regulations, ensuring the firm's clients are compliant with all relevant requirements. Client communication: Answering client questions regarding payroll issues, explaining payroll deductions, and providing support with payroll-related concerns. Generating reports: Creating payroll reports for clients, including summaries of earnings, deductions, and taxes withheld. * Auditing payroll data: Performing regular checks on payroll calculations to identify any discrepancies or errors.

A Payroll Administrator supports the administrative needs of a workplace by helping manage communication, documentation, scheduling, and organization. This role is important to maintaining efficient operations and a professional experience for coworkers, customers, and visitors.

The Payroll Administrator role requires accuracy, dependability, and the ability to shift between priorities while keeping work organized. Candidates who communicate clearly, stay calm under pressure, and follow through on details are well suited for this position.

By supporting daily office functions and helping teams stay prepared, a strong Payroll Administrator contributes to a workplace that runs more smoothly, communicates better, and stays focused on business goals.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.