The Payroll & Accounts Payable Clerk is responsible for accurately and confidentially processing payroll records and managing accounts payable activities, including invoice processing, vendor reconciliations, credit card expenses, and related accounting functions. This role requires a highly organized, detail-oriented professional who thrives in a fast-paced environment, demonstrates strong analytical and problem-solving skills, and communicates effectively with both internal teams and external vendors.
This is onsite in Wichita, Kansas.
Duties/Responsibilities:
Payroll
- Process payroll accurately and on schedule, including reviewing time records, deductions, per diem payments, and employee changes.
- Maintain payroll records with confidentiality and attention to detail.
- Reconcile equipment hours used to hours paid.
- Validate the accuracy of certified payrolls and submit via AASHTOWare.
Accounts Payable
- Review, code, and process vendor invoices and tickets for matching, approval, and payment.
- Review items selected to pay to ensure accuracy.
- Manage subcontractor payments, including obtaining lien waivers and entering data into AASHTOWare.
- Reconcile vendor statements and help resolve invoice or payment discrepancies.
- Handle credit card payments, including organizing receipts, coding expenses, and routing for approval.
- Maintain vendor documentation including W-9s, credit applications, tax exemptions, etc.
Additional Accounting Support
- Validate and code payments received.
- Produce production reports as needed for use by management.
- Maintain an up-to-date job list, ensuring required information is available.
- Communicate professionally with employees, vendors, and internal departments.
- Assist with reporting, recordkeeping, and other accounting support tasks.
Required Skills/Abilities/Experience:
- High School Diploma or equivalent
- Previous payroll and accounts payable experience
- Basic understanding of accounting procedures preferred
- Experience in the construction industry is preferred
Physical Requirements and Work Environment:
- Functions essential to this position include but are not limited to standing, sitting, stooping, bending, walking and lifting heavy objects (50 pounds) during the course of the workday
Other duties, responsibilities, required skills/abilities, and physical requirements may be added, changed, or removed by immediate supervisor.