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Payroll Accounting Analyst I

Integrated Resources, Inc

Indianapolis, IN

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JOB DETAILS
SKILLS
Accounting, Accounting Close, Accounting Software, Analysis Skills, Asset Management, Auditing, Banking Services, Business Administration, Case Management, Change Management, Change Requests/Orders, Customer Support/Service, Data Quality, Data Structures, Due Diligence, Finance, Financial Audit, Financial Management, Financial Regulations, General Ledger Accounting, Human Resources, Interpersonal Skills, Legal, Maintain Compliance, Matrix Management, Mergers and Acquisitions, Payroll Accounting, Payroll Software/Services, Pivot Tables, Printing, Problem Solving Skills, Process Improvement, Reconciliation, Regression Testing, SAP, Schedule Development, ServiceNow, Third-Party Payer, Time Management, Vlookups, Work From Home
LOCATION
Indianapolis, IN
POSTED
13 days ago
Job Title- Payroll Accounting Analyst I
Location- Indianapolis, IN
Duration- 12 Months Contract
Location: Hybrid 3 days onsite/ 2 days WFH
Shift: 1st shift Mon-Friday

The Opportunity
This role, currently managed by a two-person team (down from three due to the ASPIRE project), is responsible for the end-to-end financial integrity and accounting lifecycle of cleint s payroll operations. The responsibilities can be summarized into four core pillars:
1. Payroll Cycle Execution & Banking Settlements
Manages the financial workflow for semi-monthly, bi-weekly, and frequent off-cycle payrolls.
This includes running technical simulations, executing General Ledger (GL) postings, and managing the settlement interface with Banking to ensure funds are moved accurately and timely.
2. Financial Reconciliation & Auditing
Ensures high-level data integrity through "3-way match & quot; reconciliations and Level 1 approvals.
This involves auditing suspense accounts, performing daily bank reconciliations (BAI2), and partnering closely with Finance teams to resolve discrepancies and finalize month-end reviews.
3. Compliance & Asset Management
Oversees complex regulatory and specialized financial processes, such as:
Escheatment: Managing the legal due diligence and transfer of unclaimed property (outstanding checks) to appropriate state authorities.
Third-Party Payments: Executing disbursements for vendors like Benevity and GenPAC.
Transactional Controls: Managing reversals, stop payments, and the manual logging/printing of physical checks.
4. System Stability & Project Support
Acts as a technical gatekeeper for payroll accounting systems through extensive Workday regression testing for new releases and pay components. The role also provides critical accounting support for company acquisitions and manages the internal scheduling for all payroll postings and settlements.

The estimated end of the project is March 2028, the anticipated end of hypercare, after the overall project's final phase.
The following are the normal day-to-day job responsibilities for Jesse s position, normally shared between
3 team members; however, with Jesse s participation in the ASPIRE project, it is shared with 2 team
members, causing a significant strain on resources.
  • Semi-monthly payroll simulations (2 times per payroll cycle)
  • Semi-monthly payroll postings (General Ledger Postings)
  • Semi-monthly payroll settlements (Interface with Banking)
  • Semi-monthly payroll 3-way match reconciliation, including Level 1 approvals
  • Bi-weekly payroll simulations (2 times per payroll cycle)
  • Bi-weekly payroll postings (General Ledger Postings)
  • Bi-weekly payroll settlements (Interface with Banking)
  • Bi-weekly payroll 3-way match reconciliation, including Level 1 approvals
  • Off-cycle payroll simulations (2 times per week for full off-cycles, 3 times per week for Same-day off-cycles)
  • Off-cycle payroll postings (General Ledger Postings)
  • Off-cycle payroll settlements (Interface with Banking)
  • Off-cycle payroll 3-way match reconciliation, including Level 1 approvals
  • Partner with Finance teams to reconcile any discrepancies
  • 3rd Party Vendor payments (Benevity, GenPAC)
  • Acquisition participation for the accounting team
  • Workday regression testing (Workday Releases, Polaris/Boreal, New pay components, Tax Jurisdictions)
  • Maintains accounting team scheduling payroll settlements/postings
  • Biweekly reconciliation of all payroll postings to the general ledger
  • Escheatment process, including identification of outstanding checks -due diligence notifications to the payee, partner with the production team to reissue checks where possible, if not possible, partner with the finance team to escheat the payments to the appropriate state. Update both Banking & Workday with the Escheated status
  • Printing & Logging Checks, and Coordination with the Mail Room
  • Reversals
  • Reversal postings to SAP
  • Stop Payments
  • Daily Banking reports
  • Change Request Testing
  • Auditing Suspense accounts during all payroll cycles
  • Project work, as it arises
  • Month-end process to do a final review of postings to g/l
  • Banking return reconciliation
  • BAI2 Bank Reconciliation -maintain check status and correct incorrectly reconciled items Etc.

Key Attributes/Skills:
  • Excellent problem-solving and analytical skills to resolve a variety of routine complex issues.
  • Strong stakeholder management, communication, and change management skills.
  • Strong customer service and interpersonal skills.
  • Experience in a shared service center, preferably in an HR services environment
  • Proven track record of being able to deliver in a matrix organization
  • Ability to work independently in a fast-paced environment and to handle multiple, competing priorities
  • Ability to navigate complex HR data structure
  • Ability to identify, drive and/or participate in implementing process improvement activities.
  • Bachelor's degree in business administration or a related field
  • U.S. Workday payroll system experience (highly preferred).
  • Certified Payroll Professional (CPP) preferred
  • Experience with Service Now case management system preferred
  • Advanced Excel skills (pivot table, v-lookup, etc.)

About the Company

I

Integrated Resources, Inc

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