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Payments Information Reporting Analyst

Vaco LLC

  • New York, NY
  • Today
  • Remote
  • $45–$50 Per Hour

Highlights

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. The ideal candidate brings a background in Payments, Accounts Payable, or General Accounting, paired with hands-on experience in 1099/1042 tax compliance, advanced Excel capability, and ERP software proficiency.
Vaco LLC

Numbers & Facts

LocationNew York, NY (
Remote
)
IndustryStaffing/Employment Agencies
Salary$45–$50 Per Hour
Company Size2,500 to 4,999 employees
Year Founded2002
Websitehttp://www.vaco.com/

Description

Position Title: Payments & Information Reporting Analyst

Employment Type: Full-Time/ Contract 6-9 Months

Location: Remote

Pay Rate: $45-50/HR


Position Summary

A dynamic, growth-oriented organization is seeking a Payments & Information Reporting Analyst to oversee day-to-day payment operations, supplier reporting, complex reconciliations, and year-end compliance reporting. Functioning as a key liaison between Accounts Payable and Accounting, this role ensures all supplier disbursements, tax documentation, and financial reporting data are accurate, complete, and fully supported.

The ideal candidate brings a background in Payments, Accounts Payable, or General Accounting, paired with hands-on experience in 1099/1042 tax compliance, advanced Excel capability, and ERP software proficiency.

Key Responsibilities

Payment Operations & Reconciliations

  • Oversee daily payment processing workflows, ensuring proper GL coding, accurate documentation, and regulatory compliance.
  • Perform routine reconciliations between payment disbursements, supplier records, and general ledger accounts.
  • Investigate and resolve payment exceptions, rejected transactions, bank discrepancies, and complex vendor inquiries in a timely manner.
  • Maintain clean supplier master data and audit-ready reporting schedules within the ERP system.

Tax & Information Reporting Compliance

  • Support annual 1099 and 1042/1042-S information reporting, including data validation, withholding reviews, corrections, and IRS filings.
  • Review vendor classifications and payment data to ensure appropriate tax treatment and compliance.
  • Monitor evolving IRS regulations and federal reporting requirements regarding supplier disbursements; participate in industry webinars and technical updates.
  • Maintain clear audit trails and supporting documentation for all year-end tax reporting and internal/external audits.

Cross-Functional Collaboration & Process Improvement

  • Partner closely with Accounts Payable, Procurement, and Corporate Accounting to resolve operational bottlenecks and streamline vendor onboarding.
  • Conduct high-volume payment and data analysis utilizing advanced functions in Excel (PivotTables, XLOOKUP/VLOOKUP, data modeling).
  • Identify opportunities to enhance internal controls, automate manual workflows, and optimize operational efficiency across the payables lifecycle.

Candidate Qualifications

Education & Experience

  • Bachelor’s Degree in Accounting, Finance, Business Administration, or a related discipline required.
  • 3–5+ years of progressive experience in Operational Finance, Accounts Payable, Payments, or General Accounting.
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

HR@vaco.com

.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

About Company

Vaco provides expert consulting, permanent placement, executive search and strategic staffing for companies around the world, in the areas of accounting, finance, technology, healthcare, operations, administration and more. As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 offices across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.

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