Part-Time SSS Office Assistant, TRIO Student Support Services

Position Details

Position Information

Recruitment/Posting Title Part-Time SSS Office Assistant, TRIO Student Support Services Department Trio Programs Student Support Salary Details 17500 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Posting Summary

The Part-Time SSS Office Assistant supports the daily operations and programmatic needs of TRIO Student Support Services (SSS) by assisting with workshops, events, outreach, and administrative functions. The role helps maintain efficient office operations, supports grant-related and student success initiatives, develops promotional materials, assists with program assessments and reporting, and contributes to the effective delivery of services that promote student engagement, retention, and academic success.

Position Status Part Time Posting Number 26FA0956 Posting Open Date 10/26/2026 Posting Close Date 10/28/2026

Qualifications

Minimum Education and Experience

• High School Diploma or GED: Required
• Undergraduate Degree: Required
• Postsecondary Certificates / Associate Degrees: Optional
• Software & Technical Proficiency: Basic to intermediate skills in office software suites like Microsoft Office (Word, Excel, Outlook) or Google Workspace, plus comfort with data entry and digital record-keeping.
• Communication Skills: Strong verbal and written communication abilities for answering phones, greeting visitors, and drafting correspondence.
• Organizational & Time Management: Attention to detail, the ability to multitask, file management, and schedule coordination.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• 2 years or more of professional work experience in an office, clerical, or secretarial role, ideally within a higher education, school, or non-profit setting.
• Database & Specialized Software: Experience with institutional student information system.
• Discretion and Confidentiality: Proven capacity to handle sensitive student records, personal data, and strict adherence to FERPA (Family Educational Rights and Privacy Act) regulations.
• TRIO Knowledge: Prior familiarity with federally funded TRIO or college-access/retention programs.
• Record Keeping & Compliance: Experience tracking grant expenditures, maintaining student files, and compiling data for federal or institutional compliance reporting.

Preferred Qualifications Equipment Utilized

Canvas, Zoom

Physical Demands and Work Environment Overview

Assist in Office Operations and Program Support

• Report to work punctually and in appropriate workplace attire.
• Adhere to scheduled work hours, ensuring consistency and reliability in
• your role.
• Help maintain a clean and welcoming student space by cleaning
• designated areas to help promote a healthy environment and ensure a
• safe space for all.
• Assist with workshops and hybrid programming throughout the semester.
• Follow policies and procedures for documenting THRIVE SSS participant
• attendance at program events, workshops, and partner-sponsored
• activities.
• Assist with the management and inventory of office and program supplies
• to ensure materials are readily available.
• Complete assigned duties in-person as outlined in the employment
• contract, unless otherwise authorized by the supervisor or designated fulltime
• staff member.
• Attend scheduled meetings with the supervisor and/or designated full-time
• staff members.

Secondary / Support Responsibilities

• Conduct inventory reviews and identify outdated or excess supplies for
• surplus disposition
• Create and update promotional materials, including flyers, social media
• content, and calendar announcements, to support departmental outreach
• and engagement as needed.
• Aid in the collection of evaluative feedback and supporting documentation
• from THRIVE SSS program participants as needed.
• Perform additional duties as assigned in support of departmental
• operations and student success initiatives.

Statement

Posting Details

Special Instructions to Applicants Quick Link to Posting https://jobs.rutgers.edu/postings/282681 Campus Rutgers University-New Brunswick Home Location Campus Livingston (RU-New Brunswick) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV

Optional Documents