Part-Time Special Services Secretary

Job

Title:

Part-Time

Special

Services

Secretary

Department:

Special

Services

/

Child

Study

Team

(CST)

Job

Summary

The

Part-Time

Special

Services

Secretary

provides

administrative

and

clerical

support

to

the

Child

Study

Team

(CST)

and

Special

Programs.

This

role

ensures

smooth

departmental

operations

through

accurate

data

entry,

compliance

tracking,

record

management,

and

communication

across

district

programs.

Key

Responsibilities

Data

Entry

&

System

Management:

Input

and

track

evaluations,

assessments,

testing

accommodations,

and

related

services

(ESY

&

RSY)

in

process-tracking

systems.

Utilize

Frontline

to

generate

district

letters

and

reports.

Student

Record

&

Classification

Management:

Label,

resort,

and

create

IEP

files

for

incoming

9th-grade

students.

File

assessment

protocols,

process

progress

reports

(Nov,

Feb,

May),

and

maintain

student

classification

folders.

Archives

&

Transfers:

Maintain

active

and

archived

student

classification

records

by

graduation

year.

Track,

process,

and

archive

transfer

records

for

students

who

withdraw

or

are

declassified.

Special

Programs

Support:

Print

and

distribute

Goals

&

Objectives

for

received

students

in

Special

Programs

(Park,

LLD,

RISE).

Manage

attendance

records

in

Genesis

and

send

data

to

receiving

schools.

Out-of-District

Attendance

&

Reporting:

Collect

and

process

monthly

attendance

reports

from

out-of-district

schools

to

support

end-of-year

data

collection.

Assist

with

state

reporting

and

official

mailings.

Physician

&

Service

Provider

Coordination:

Contact

Board-approved

physicians

to

schedule

evaluation

appointments.

Track

appointments,

reports,

and

invoices,

and

distribute

service

contract

letters

for

Board

approval.

Communication

&

Scheduling:

Coordinate

Annual

Review

notifications

with

receiving

schools

as

scheduled

by

case

managers.

Handle

requests

for

records,

return

of

records,

acceptance

letters,

registrations,

and

general

department

mailings.

Qualifications

&

Skills

Experience

with

administrative

processes

in

a

school

or

special

education

environment

is

preferred.

Proficiency

with

student

information

and

management

systems

(e.g.,

Frontline,

Genesis,

Google

Docs,

spreadsheets).

Strong

organizational

skills

and

attention

to

detail

when

managing

sensitive

student

records.

Ability

to

handle

confidential

data

in

compliance

with

educational

privacy

regulations.