Part-Time Prime Time Secretary

In compliance with Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the R ehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990, it is the policy o f the Walled Lake Consolidated School District that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, age, disability, height, weight, po litical belief, military service or marital status, be excluded from participat ion in, be denied the benefits of, or be subjected to discrimination during any program or activity or in employment. For information, contact the District Compliance Officer Ali Hamka, Assistant Superintendent, Human Resources, 850 Ladd Rd., Bldg. D., Walled Lake, MI 48390, phone (248) 956-2023. Every Child, Every Day! Walled Lake Consolidated Schools

Educational Services Center 850 Ladd Road, Building D Walled Lake, MI 48390 Phone: 248-956-2030 Part-Time Prime Time Secretary Job# 18818

Date Posted: October 23rd, 2026 Location: Educational Services Center Date Available: ASAP Monday through Friday, Approximate Hours 9:00am to 2:00pm, 5 Hours Per Day, 25 Hours Per Week Full Year Position

Classification B Secretary New Hire Starting Rate of Pay $18.93

Closing Date Internal Applicants: 5 Days External Applicants: Until filled SUMMARY: Maintains and carries out various Prime Time/Summer Care procedures QUALIFICATIONS:

• Associates Degree or higher in a related field preferred.
• Strong verbal and written communication skills, including a professional and welcoming telephone manner.
• Ability to complete work efficiently and accurately, with strong attention to detail.
• Strong interpersonal and customer service skills, including the ability to respond to questions and concerns with patience and professionalism.
• Ability to work independently and as a team player.
• Ability to maintain confidentiality and a professional, welcoming office environment.
• Proficiency in Google Workspace, Microsoft Office, email, and data entry; willingness to learn Skyward.
• Strong organizational skills and the ability to manage multiple tasks and prioritize deadlines.
• Experience with timesheets, payroll support, billing, or payment processing preferred. Human Resources

In compliance with Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the R ehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990, it is the policy o f the Walled Lake Consolidated School District that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, age, disability, height, weight, po litical belief, military service or marital status, be excluded from participat ion in, be denied the benefits of, or be subjected to discrimination during any program or activity or in employment. For information, contact the District Compliance Officer Ali Hamka, Assistant Superintendent, Human Resources, 850 Ladd Rd., Bldg. D., Walled Lake, MI 48390, phone (248) 956-2023. Every Child, Every Day! Duties and Responsibilities

• Provide administrative support to the Prime Time Care District Supervisor, including preparing documents, coordinating schedules, tracking deadlines, and assisting with daily program operations.
• Answer phone calls and respond to emails, providing friendly and professional assistance to families, staff, and the public.
• Provide general information about Prime Time and Summer Care programs and direct questions to the appropriate staff member as needed.
• Maintain organized office and employee records, including electronic files and tracking spreadsheets.
• Collect, review, and process employee timesheets for approval and submission to payroll.
• Coordinate substitute coverage, enter staffing needs, and communicate with school supervisors regarding attendance, staffing, supplies, and program needs.
• Occasionally substitute at a Prime Time location as needed. Daily Schedule may be modified on these days.
• Schedule interviews, assist with employee onboarding, and process new hire paperwork.
• Track and maintain required employee licensing documentation and staff training records for Prime Time and Summer Care.
• Follow applicable Michigan child care licensing rules and regulations and district policies and procedures.
• Prepare weekly credit card reports and receipts for approval, process expense vouchers, and communicate budget balances to program supervisors.
• Update staff and parent handbooks, maintain website content, and prepare and distribute the Prime Time staff newsletter.
• Compose, proofread, and edit letters, emails, and other program communications.
• Order office supplies as needed.
• Provide backup support to the Childcare Billing Secretary as appropriate.
• Maintain regular and reliable attendance.
• Perform other duties as assigned. Additional Summer Care Responsibilities
• Prepare supervisor handbooks and program materials.
• Set up employee timesheets for each pay period.
• Calculate field trip costs, including admission and transportation.
• Label supplies and equipment and coordinate move orders to program locations.
• Coordinate student and staff T-shirt orders for each school.
• Prepare and send program confirmation correspondence to families.

In compliance with Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the R ehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990, it is the policy o f the Walled Lake Consolidated School District that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, age, disability, height, weight, po litical belief, military service or marital status, be excluded from participat ion in, be denied the benefits of, or be subjected to discrimination during any program or activity or in employment. For information, contact the District Compliance Officer Ali Hamka, Assistant Superintendent, Human Resources, 850 Ladd Rd., Bldg. D., Walled Lake, MI 48390, phone (248) 956-2023. Every Child, Every Day!

ESSENTIAL FUNCTIONS OF THE JOB:

• Must be present at the work site to perform duties
• Must be able to manage stressful situations
• Must be able to lead and manage groups of people and individuals
• Must be able to communicate effectively
• Must be able to build and maintain a safe environment
• Must be able to meet the physical demands of the job including but not limited to: walking, kneeling, sitting on the floor, rising from the floor, bending, and lifting at least 20 pounds The Essential Functions here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions. According to the revised code MCL 380.1230, a criminal history background check will be completed as a condition of employment with Walled Lake Schools.