Part-Time Office Services & Administrative Coordinator

Job Title: Part-Time Office Services & Administrative Coordinator

Location: Tulsa, OK

Compensation: $18.00 - $20.00 / Per Hour

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Schedule: This is a part-time position working:

• Tuesday – Thursday: 8:00 AM – 5:00 PM
• Core Hours: Tuesday & Wednesday: 8:00 AM – 3:00 PM
• Thursday: 8:00 AM – 1:00 PM
• Some flexibility may be required based on business or event needs.

Position Summary

The Part-Time Office Services & Administrative Coordinator is responsible for supporting the smooth day-to-day operations of the office. This role assists with office administration, mail services, and internal events while serving as a key point of contact for employees, vendors, and visitors.

The ideal candidate is proactive, highly organized, and comfortable managing a variety of operational and administrative responsibilities.

Key Responsibilities

Office Administration

• Greet visitors and coordinate with building security
• Coordinate catering deliveries for meetings and events
• Order, stock, and maintain inventory of office, kitchen, restroom, and facility supplies
• Maintain office equipment (copiers, paper, toner, etc.)
• Monitor office space and submit service requests for repairs and janitorial needs
• Coordinate parking logistics and communicate violations as needed
• Assist with company vehicle maintenance coordination
• Schedule vendors for repairs and preventative maintenance
• Maintain shredding machines and assist with general office upkeep (e.g., dishwasher)
• Coordinate employee lifecycle gestures (e.g., gifts, flowers)
• Provide general administrative and operational support as needed

Mail Services

• Process and meter outgoing mail (First Class, Certified, Priority, International, etc.)
• Deliver outgoing mail to USPS locations
• Receive, sort, and distribute incoming mail and packages
• Create shipping labels and coordinate outgoing deliveries
• Scan and distribute mail to remote employees
• Manage daily mail distribution with a high level of accuracy and attention to detail

Special Events & Employee Engagement

• Order supplies and support quarterly service projects
• Assist with setup, execution, and cleanup of events
• Coordinate logistics with partner organizations
• Deliver donations from service initiatives
• Support planning and execution of company events (e.g., seasonal gatherings, volunteer initiatives)
• Assist with general employee engagement activities

Requirements

• Valid driver’s license
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong interpersonal and communication skills

Technology Skills

• Proficiency in Microsoft Office Suite
• Experience with mail meter equipment is a plus

Physical Demands & Work Environment

• Ability to sit or stand for extended periods
• Frequent walking and ability to lift/carry up to 25 lbs
• Bending, stooping, kneeling, and reaching as needed
• Regular operation of a motor vehicle for offsite tasks
• Office environment with frequent interaction with employees, vendors, and visitors
• Use of standard office equipment (computers, copiers, mail systems)

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.