Part-Time Office Assistant, Police Academy

Part-Time Office Assistant, Police Academy

Salary

$19.00 Hourly

Location

Main Campus: Gloucester- 1400 Tanyard Road, Sewell, NJ 08080, NJ

Job Type

Part Time

Job Number

C99929

Department

11010- CTE & Workforce Development

Division

10500 - Police Academy

Opening Date

11/03/2026

Closing Date

11/8/2026 11:59 PM Eastern

Bargaining Unit

GC NJEA PT Support Staff

• Description
• Benefits
• Questions

Description

The Office Assistant provides administrative and clerical support to the Police Academy. Responsibilities include, but are not limited to, student registration, reception and customer service, document preparation and distribution, filing, scanning, data entry, typing certificates, and maintaining class rosters and records. The Office Assistant will have access to the confidential records for law enforcement personnel throughout the State of New Jersey. As such, the incumbent must demonstrate professionalism, discretion, and the ability to maintain the highest level of confidentiality and security in handling sensitive information.

This is a part-time position, working 25 hours per week.

Examples of Duties

• Performs as a front-line receptionist at all times when working. This includes fielding all phone calls, waiting on customers at the window, and providing assistance to instructors and walk-in students.
• Coordination of the registration process, including data entry of all registrations in a Microsoft Access-based program, and preparation and mailing of all confirmations.
• Preparing sign-in sheets, name tags, door signs, class lists, and books for in-service classes.
• Researching officer records in Acadis, the statewide law enforcement records program.
• Coordinator/Facilitator for the annual purging of files as per the NJ Division of Archives & Records Management policy.
• Recording of registration cancellations.
• Filing of all in-service class registration forms
• Maintaining all recruit class attendance records
• Mailing of all correspondence, certificates, and invoices
• Sending forms and paperwork via interoffice as required
• Scanning documents as needed.
• Typing and mailing of in-service class certificates as needed
• Assembly of folders for all graduates, which include important information such as transcripts and certificates
• Assembling various types of notebooks for classes
• Filing all paperwork for the Basic class
• Creation and file maintenance of all types, including, but not limited to, in-service class files, Basic and SLEO II files, and Instructor files
• Packing away files at appropriate times
• Classroom set-up for in-service and Basic Training Classes
• Assisting at graduation ceremonies twice annually, handing out award plaques and other duties as assigned
• Proofreading catalogs, letters, and other related documents
• Preparation of Scantron test answer keys
• Data Entry of recruit test scores in an MS Access-based program
• Performs other related duties as assigned.

Minimum Qualifications

• High school diploma or GED required; Associate degree preferred, plus advanced training in office procedures and/or secretarial science
• Valid driver's license in good standing required.
• Ability to utilize computers and the internet
• Excellent computer skills, including proficiency in all Microsoft Office applications, including but not limited to Word, Publisher, Outlook, and Excel.
• Ability to learn and effectively use new software applications; training will be provided for the Acadis software.
• Strong interpersonal skills and the ability to maintain a high degree of confidentiality, along with the skill to work independently after the training period
• Possess the ability to work well and communicate effectively with prospective and current students, staff, faculty, administration, and colleagues and community partners

If certain conditions exist, this position requires you to have access to personal technological equipment and capabilities to perform your duties.

Supplemental Information

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical activity of the position:

• Standing
• Walking
• Talking
• Hearing
• Repetitive motion of the wrists, hands, and/or fingers, such as picking, pinching, typing

Physical requirements of the position:

• Light work- exerting up to 20 pounds of force occasionally and/or 10 pounds of force frequently

Visual acuity requirements of the position:

• The worker is required to have close visual acuity

Workplace conditions of the position:

• The worker is not substantially exposed to adverse environmental conditions.

Affirmative Action/Equal Opportunity Employer

As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.

Union Employees:

This position is represented by the NJEA Support Staff Association.

Paid Time Off:

Employees will earn 1 hour of sick leave for every 30 hours worked, as defined by the New Jersey Earned Sick Leave Law.

Pension Benefits:

This position may be eligible for the Defined Contribution Retirement Plan (DCRP) under the New Jersey State Pension System. The DCRP is a defined contribution plan available for eligible part time employees. Six investment carriers are authorized to provide investment options and service in the DCRP. Employees contribute 5% of their base salary with a 3% employer match. Eligibility in this plan requires a minimum salary of $5,000.

Employee Assistance Program:

RCSJ offers its employees an Employee Assistance Program (EAP). This is a free and completely confidential service available to help employees manage issues in their work and personal lives. EAP counselors provide assessment, support, and if needed referrals to additional services. The issues for which EAP provides support vary, but examples include:

• Substance abuse
• Safe working environment
• Emotional distress
• Major life events, including births, accidents, and deaths
• Health care concerns
• Financial or legal concerns
• Family/personal relationship issues
• Work relationship issues
• Concerns about aging parents

01

Please state your highest level of education and degree, if applicable.

02

Do you possess a valid motor vehicle operators license that is currently in good standing?

• Yes
• No

03

Describe your experience working in office environments that require a high degree of confidentiality.

04

How would you rate your experience with Microsoft Office Products?

• Beginner
• Intermediate
• Advanced

Required Question

Employer Rowan College of South Jersey

Address 1400 Tanyard Road, Sewell, NJ 08080

3322 College Drive, Vineland, NJ 08360

Sewell, New Jersey, 08080

Website https://www.rcsj.edu/