Part-Time Home Care Office & On-Call Coordinator

JOB HAINES AT HOME IS AN EQUAL OPPORTUNITY EMPLOYER: We consider applicants for all positions without regard to race, color, national origin, ancestry, religion, creed, sex or gender (including pregnancy-related conditions), gender identity or expression, sexual orientation, marital status, age, physical or mental disability, genetic information, military or veteran status, or any other legally-protected status. We shall make reasonable accommodation to qualified individuals with a known disability or pregnancy-related condition, or those with sincerely-held religious beliefs, unless the accommodation would impose an undue hardship or would pose a direct threat of danger to the individual or others.

Now Hiring: Part-Time Home Care Office & On-Call Coordinator
Job Haines at Home | Montclair, NJ

We’re seeking an organized, dependable professional to support office operations and weekend on-call coordination under the direction of the Agency Administrator.

Schedule: 20 hours per week, including office hours across 2–3 weekdays and weekend on-call coverage.

Responsibilities:

• Assist with caregiver scheduling, call-outs, and coverage coordination.
• Answer phones and communicate professionally with clients, families, caregivers, and referral partners.
• Complete paperwork, data entry, filing, and maintain accurate administrative records.
• Make outreach and follow-up calls to potential clients and referral sources.
• Respond to weekend scheduling and service inquiries according to agency procedures.
• Promptly refer clinical questions, changes in client condition, and safety concerns to the designated RN.
• Document on-call communications and actions, and provide timely updates to the appropriate agency staff.
• Protect client and employee confidentiality and follow agency privacy, emergency response, and reporting policies.
• Complete additional duties within the role’s scope as directed by the Agency Administrator.

Qualifications:

• Associate degree required; healthcare administration, business, or a related field preferred.
• Strong communication, organizational, and customer service skills.
• Proficiency with computers and office software.
• Ability to prioritize tasks, maintain confidentiality, and follow established procedures.
• Home care, healthcare administration, or scheduling experience preferred.
• Availability for weekday office hours and weekend on-call coverage.

Agency orientation and training will be provided. This administrative position does not include clinical assessment, medical advice, or nursing duties.

Interested candidates are encouraged to message us for more information or to apply.

Job Haines at Home is an equal opportunity employer.