Position: Grants Administrator
Reports to: Director of Mission Advancement
Location: Chicago, Illinois
Organization Background:The
Precious Blood Ministry of Reconciliation (PBMR) mission is: Rooted in the spirituality of the Precious Blood, we restore human dignity through hospitality, hope, and healing.We work as agents of reconciliation to:
- Build relationships among youth and families impacted by violence and/or conflict,
- Create safe spaces where people can experience radical hospitality, hope, and healing, and
- Promote a restorative approach to conflict and build a sense of community.
For more information, please visit
www.pbmr.org.
Position Summary: The Grants Administrator is accountable to the Director of Mission Advancement and is primarily responsible for applying for private and public grants, managing grant-funded projects, coordinating grant renewal activities, submitting reports and facilitating stewardship activities. This position is a part-time position working twenty-four (24) hours per week. In addition, this is not an overtime exempt position.
Essential Functions- Coordinate with the Grants Team to ensure proper organization and completeness of grant records including grant applications/agreements, budgets, spending reports, and audit information.
- Manage detailed annual calendar of grant opportunities, submissions, and reports; ensure all deadlines are met in a timely manner.
- Work closely and cross-functionally with other departments to identify program needs and collect grant report data, ensure grant compliance.
- In coordination with the Director of Mission Advancement helps determine funding priorities for programs to research opportunities to meet those needs.
- Coordinate with finance and program teams to help create budgets and financial reporting.
- Assistant with the management of PBMR’s portfolio of private, corporate and government grantors and prospects; maintain donor records in database, track proposals, touchpoints, and follow-up actions.
- Responsible for writing, proofing, editing, and submitting well-written letters of inquiry and proposals to private, corporate and government funders; adhering to LOI and grant application guidelines and industry best practices.
- Ensure grant templates are compelling, current, and updated regularly.
Required Skills/Abilities:- Highly analytical, detail minded, technically savvy; possesses a broad understanding of strategic goals and keen ability to interpret data.
- Must be able to work both independently and as part of the PBMR team.
- Understanding of grant funding policies and procedures and applicable local, state, and federal regulations.
- Excellent verbal and written communication skills.
- Thorough understanding of effective grant writing techniques.
- Superior organizational and database management skills.
- Excellent project management skills and ability to prioritize work and resources.
- Ability to work with multiple data management systems, including third-party grant management systems.
- Ability to meet deadlines.
- Ability to interpret financial data and prepare budgets and financial grant reports.
- Ability to be discreet with confidential information that may be needed for some grants, including but not limited to salaries, financials, demographic data, etc.
Desired Outcomes:- Enhancement of funder related communications with readily available reports.
- Identification of new revenue streams for general operating and programming funding.
Education and Experience:- Bachelor’s degree required.
- Documented success in proposal writing and grants management.
- Demonstrated skills in budget preparation, communication – verbal and written.
- Knowledge of nonprofit organizational and program development.
- Experience working with vulnerable populations (youth, families, etc.) preferred.
Qualifications:- Ability to live out of a restorative justice philosophy and use the circle process when needed.
- Skilled in building healthy relationships, maintaining boundaries and valuing confidentiality.
- Experience in working with a diverse population and diverse personalities.
- A willingness to be a good steward of resources (financial, etc.)
- Ability to be a self-starter, problem-solver, and dreamer of possibilities.
- Conduct oneself in a professional, warm, and approachable manner.
- Organized and able to meet deadlines and multitask.
- Competent using Microsoft Office 365 Suite (MS Word, Excel, Adobe).
- Able to work in a fast-paced environment.
Compensation and Benefits: Hourly Rate Targeted: $50 - $60/hr based upon experience and a benefits package comes with this position
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