Part-Time Administrative Services Assistant, Student Life

Job Details

Job FamilySTAFF - Support StaffGradeDASalary$15.00 - $18.50DepartmentStudent LifeReports ToDirectorClosing DateOpen Until FilledFLSA StatusNon-ExemptFirst Review DateOctober 5, 2026

Position Overview

The Part-Time Administrative Services Assistant assists the Director of Student Life with all administrative support activities at Student Life.

What you will be doing

• Researches and resolves accounts receivable/payable problems
• Prepares documents and tracks campus service requests, network/media requests, personnel moves and special events; obtains cost estimates from vendors, processes work orders, and initiates telecommunication requests
• Creates and processes Department Requisitions, Purchase Orders and Disbursement Requests
• Assists in maintaining and tracking budgets
• Tracks all expenditures, including billing for internal and external services
• Provides administrative clerical support to the Director of Student Life
• Creates and maintains databases as needed
• Acts as payroll preparer for the Department
• Maintains travel records and reconciles as necessary
• Orders office supplies and giveaway items for department
• Performs other duties as assigned

What you need to succeed

• Bachelor's degree; or Associate's degree from an accredited institution and two (2) years of related experience
• All degrees must be from a regionally accredited institution
• Knowledge and understanding of College organization, goals and objectives, and policies and procedures
• Possess excellent oral and written communication skills
• Possess good interpersonal skills
• Possess excellent organizational decision-making skills
• Proficiency in Microsoft applications and Odyssey database system
• Ability to maintain complex records, meet deadlines, assemble and organize data
• Ability to work independently with limited supervision
• Ability to work flexible schedule including some evening and weekend assignments
• Ability to work in a multi-ethnic, multi-cultural environment with students, faculty, and staff

Additional Requirements

The final candidate is to successfully complete a background screening and reference check process.