Part-Time Administrative Assistant

Overview

Goldbelt Falcon is an innovative mid-sized business focused on program management and logistics, systems engineering, metrology and calibration, and research and bioinformatics solutions/services. Falcon focuses on the scientific, technical, and engineering needs of customers charged with defense, homeland security, aerospace technologies, and environmental protection.

Summary:

The Administrative Assistant provides part-time administrative and organizational support to leadership and project teams. This entry-level position assists with scheduling, travel coordination, document preparation, and basic project and contract tracking. Training will be provided, making this an excellent opportunity for a recent college graduate or individual with internship experience who is organized, detail-oriented, and eager to learn.

Responsibilities

Essential Job Functions:

• Maintain and manage leadership schedules, Bid & Proposal (B&P) schedules, travel coordination, and other project-related schedules.
• Provide administrative support for Government contracts, including tracking contract hours, burn rates, and costs compared to budget.
• Assist with document preparation, editing, formatting, and other administrative activities.
• Maintain organized records, files, and tracking documents.
• Assist with data entry, research, and other administrative tasks as needed.
• Support leadership and project teams with special assignments and other administrative needs.
• Perform other duties as assigned.

Qualifications

Necessary Skills and Knowledge:

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency with Microsoft Office applications.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Willingness to learn new systems, processes, and procedures.

Minimum Qualifications:

• High school diploma or equivalent.

• Previous internship, administrative, office, or related experience preferred.

• Ability to pass a background check

Preferred Qualifications:

• Associate's or bachelor's degree in business administration, management, communications, or a related field.

• Experience with scheduling, travel coordination, document preparation, or data tracking.

• Familiarity with Microsoft Excel, including basic formulas and spreadsheets.