Administrative Skills, Calendar Management, Communication Skills, Detail Oriented, Diversity, Driver's License, Event Management, Financial Management, High School Diploma, Interpersonal Skills, Leadership, Logistics, Microsoft Office, Operational Support, Procurement Management, Program Planning, Project/Program Coordination, Purchase Orders, Purchasing/Procurement, Reconciliation, Record Keeping, Time Management
Part-Time Administrative Assistant
The Center for Interpersonal Connections (CIC) seeks a motivated and detail-oriented Part-Time Administrative Assistant to support student engagement, programming, and administrative operations. This role contributes to four primary areas: Student Diversity Council (SDC), International Student Support & Engagement, Shucker Fellows Program, and CIC Office Programming & Administration. This position is for 1 academic year.
Responsibilities
Student Diversity Council (SDC)
- Manage financial and procurement processes in Workday, including purchase orders, expense reconciliation, and vendor payments.
- Coordinate external purchases in collaboration with CIC staff.
- Support program logistics including travel, lodging, and reservations for campus guests.
- Reserve spaces using university systems and coordinate event needs with campus partners.
- Assist with advising student leaders on program planning and responsible use of funds.
International Student Support & Engagement
- Transport international students to essential locations using university vehicles.
- Plan and implement programs that support international student engagement.
- Coordinate meals and programming during university breaks.
Shucker Fellows Program
- Provide administrative and logistical support for the Shucker Fellows Program.
- Coordinate space reservations, materials preparation, and supply ordering.
- Assist with program planning, scheduling, and communication.
- Support the operations of the Omicron Delta Kappa Honor Society, including materials preparation, space reservations, and initiation ceremony logistics.
- Assist with the Student Leadership Awards process, including record keeping, committee support, event logistics, and maintaining the Leadership Awards display in Trone Student Center.
CIC Office Support
- Contribute to the planning and implementation of large-scale campus programs.
- Maintain office organization and supplies.
- Manage office communications.
Qualifications & Skills
- High school diploma or equivalent required; in lieu of this requirement, one year of relevant experience in administrative assistance, project coordination, program support, event planning, or related work may be considered.
- Are committed to fostering a welcoming and inclusive environment for all students, faculty, staff, and campus guests.
- Demonstrate a commitment to fostering a welcoming campus environment.
- Are self-motivated and detail-oriented.
- Possess strong communication skills.
- Work well independently and collaboratively.
- Can manage multiple responsibilities and meet deadlines.
- Have weekday availability and weekend availability
- Hold a valid U.S. driver's license.
- Have proficiency with Microsoft Office and communication tools.