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Part-Time Administrative Assistant for School Office (NE)(2026-2027)-St. John Catholic School, Westminster MD

AOB

  • Westminster, Maryland
  • 2 days ago
  • $18–$22 Per Hour

Highlights

The ideal candidate will possess strong organizational, communication, and customer service skills, with the ability to maintain confidentiality and effectively manage multiple responsibilities in a collaborative educational environment. St. John Catholic School, located in Westminster, Maryland , is seeking a dedicated and organized Part-Time Administrative Assistant to support the daily operations of the school office.

Numbers & Facts

LocationWestminster, Maryland
Salary$18–$22 Per Hour

Description

St. John Catholic School, located in Westminster, Maryland, is seeking a dedicated and organized Part-Time Administrative Assistant to support the daily operations of the school office. This individual will perform a wide range of administrative and office support duties while serving as a welcoming, professional, and faith-centered representative of the school community. The ideal candidate will possess strong organizational, communication, and customer service skills, with the ability to maintain confidentiality and effectively manage multiple responsibilities in a collaborative educational environment.  This position will work 24 hours per week.  

Essential Functions

  • Greet office visitors in a friendly manner.
  • Provide information and support to parents, students, and staff as needed.
  • Assist with solving school/office problems with clarity and positivity.
  • Work with office staff to find solutions to parent inquiries.
  • Maintain records for the school office, including maintaining student files via paper and electronically.
  • Answering and assisting incoming office calls in a friendly, positive manner.
  • Create documents including correspondence and reports to other schools, businesses, and parents.
  • Schedule and coordinate meetings, appointments, events, and travel arrangements.
  • Assist parent volunteers with fundraising needs and events.
  • Sort and distribute incoming mail.
  • Maintain the VIRTUS database.
  • Maintain daily attendance, tardies, and other requests, entering this information into PowerSchool.
  • Assist with Admissions where necessary.
  • Collaborate on the preparation of documents for standardized testing.

Position Qualifications

  • Some college experience a plus.
  • 2-5 years' experience in an administrative support role.
  • Previous experience in an educational setting (preferred).
  • Proficient in Microsoft Office, including Microsoft Outlook, and Google Docs.
  • Knowledge of principles and practice of office management.
  • Commitment to exemplary customer service.
  • Strong written and verbal communication skills.
  • Desire to participate in on-going training.
  • Teamwork with an emphasis on flexibility and adaptability.
  • Effective problem solving, prioritization, and decision-making skills.
  • Attention to detail and accuracy.
  • Ability to deal with the ambiguity of handling new questions or problems that occur throughout the day.
  • The ability to juggle multiple projects at the same time.
  • Willingness to research previous solutions as a resource in solving current issues.
  • Punctuality.

Pay Range:  $18.00 - $22.00, Hourly

Benefits:

We offer a generous paid sick leave benefit with this position, and employee automatic enrollment in the 403(b) plan.

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