Part-Time Administrative Assistant

The Early Childhood Center (ECC) supports young children and their families through training, coaching, technical assistance, and research. We work with educators, service providers, and community partners to strengthen early childhood systems and improve outcomes for children. Our team promotesevidence-based and inclusive practices across a variety of early childhood settings. ECC is committed to helping professionals build the knowledge and skills needed to support children's development and learning. Through collaboration and innovation, we strive to create positive impacts for children, families, and communities.

Job Summary

A person in role would enjoys helping others, thrives on organization, and takes pride in ensuring that the details are handled so the rest of the team can focus on serving children, families, and professionals. Their work is critical to the success of everything we do.

Department-Specific Responsibilities

• Serves as the backbone of the Early Childhood Center (ECC), providing essential support that keeps our projects, trainings, and daily operations running smoothly.
• Manages purchasing, travel arrangements, paperwork, scheduling, data entry, video captioning, copies, and training materials while helping maintain an organized and welcoming work environment.
• Attends staff meetings, collaborates with colleagues across projects and across centers at the Institute, and gains an understanding of the Center's mission and impact.
• Coordinates travel arrangements and related documentation for ECC staff, including registrations, lodging, transportation, and reimbursement processes.
• Manages purchasing activities for ECC, ensuring timely procurement of supplies, equipment, and services in accordance with university policies and procedures.
• Creates and processes purchase orders for subcontracts, awards, and other center expenditures; tracks documentation and follows established approval workflows.
• Works closely with IIDC Finance to support the center's financial and administrative operations, including purchasing, payment processing, and budget-related activities.
• Supports staff professional development efforts by organizing, maintaining, and providing access to training resources, materials, and related records.
• Assists with maintaining administrative records, preparing documents, and coordinating routine center communications and activities.
• Identifies opportunities to improve administrative processes and supports implementation of efficient procedures to meet center needs.
• Performs general administrative and operational support duties as assigned to support the mission and activities of the center.

• High school diploma or equivalent (such as HSED or GED)

• Bachelor's degree in a related field

• 2 years of relevant experience

• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Excellent collaboration and team building skills
• Demonstrates excellent judgment and decision making skills
• Effective conflict management skills
• Familiarity with IU or university systems
• Strong attention to detail

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

• Staff Positions
• Sign In
• New User
• Enable Screen Reader Mode