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Part-time Administrative Assistant at St. Mary Magdalen in Brighton, MI

Diocese of Lansing

  • 30+ days ago

    Highlights

    Assist Magdalen’s Kitchen volunteers with questions, concerns, and sign-up forms, maintain gift card spreadsheets and distribute gift cards as needed. This position is part of a job-sharing arrangement and requires close collaboration with the other team member to ensure seamless office operations and consistent support for the parish community .

    Numbers & Facts

    Location
    Websitehttps://www.dioceseoflansing.org/human-resources/careers

    Description

    St. Mary Magdalen Parish Office in Brighton is seeking a part-time Administrative Assistant.  
     
    This position is part of a job-sharing arrangement and requires close collaboration with the other team member to ensure seamless office operations and consistent support for the parish community.
     
    Perform a variety of administrative tasks for the parish office while maintaining confidentiality. Reports to the Director of Mission Support while working closely with parish staff and priest.
     
    Job Share Responsibilities:
    • Answer incoming telephone calls and greet visitors/parishioners in a friendly and professional manner
    • Collaborate with the office co-worker to share job responsibilities, ensure adequate office coverage, and communicate pertinent information as needed
    • Assist with new member enrollment and respond to questions, emails, and inquiries in a timely manner
    • Maintain, coordinate, and assist with the staff and parish calendars, including scheduling and updating events as needed
    • Assist parish groups with coordinating and scheduling parish room reservations
    • Prepare the Monday collection, work closely with collection counters, and accurately record and maintain collection information on deposit sheets for submission to the Business Coordinator each week
    • Record Mass intentions and related donations/receipts in the liturgical calendar and Mass book
    • Manage, sort, and distribute incoming mail
    • Collect alms and candle money weekly
    • Order office supplies and assist with the care and maintenance of office equipment
    • Record sacramental information in the parish registers and maintain corresponding records in Camino software
    • Assist with the administration of Shrine of the Cross and Resurrection Tower plots and niches, including coordinating and organizing interments
    • Collaborate with various parish ministries and volunteer groups, providing administrative support and completing related tasks as needed
    • Assist Magdalen’s Kitchen volunteers with questions, concerns, and sign-up forms, maintain gift card spreadsheets and distribute gift cards as needed
    • Ensure all parish doors are locked, and the building is properly secured at the end of each workday
    Required Skills: 
    • Excellent written and verbal communication skills with professional demeanor
    • Organization skills and ability to multi-task
    • Attention to detail, maintain deadlines and timely follow up
    • Knowledge of Email, MS Word, Excel
    • Ability to maintain sensitive and confidential information
    • Work Wednesday 12:30pm-4:30pm, Thursday 8:30am-4:30pm and Friday 8:30am-12:30pm
    To apply for the position, please submit a cover letter and resume to the online application.
     

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