Job Description
Department: Finance & Accounting
Reports to: President
Location: On-site (hybrid)
Employment Type: Part-time
About the Role
We are seeking a detail-oriented Bookkeeper to maintain accurate financial records for our manufacturing operations. This role supports day-to-day accounting across accounts payable, accounts receivable, payroll, and inventory-related transactions, and works closely with production, purchasing, and management to keep financial data timely and reliable.
Key Responsibilities
- Record daily financial transactions in the general ledger and maintain accurate books in accordance with GAAP
- Process accounts payable, including vendor invoice matching (PO, receipt, invoice), coding, and payment runs
- Manage accounts receivable: prepare customer invoices, apply payments, monitor aging, and follow up on collections
- Reconcile bank, credit card, and loan accounts monthly
- Support inventory accounting, including tracking raw materials, work-in-progress, and finished goods, and assisting with periodic physical counts and cycle counts
- Assist with job or standard costing, including recording labor and overhead allocations
- Process bi-weekly payroll or coordinate with the payroll provider; maintain records for hourly and shift-based employees
- Track and record fixed assets, depreciation, and capital equipment purchases
- Prepare sales tax, use tax, and other regulatory filings in coordination with company accountant
- Assist with month-end and year-end close, including journal entries, accruals, and supporting schedules
- Maintain organized records for audits, tax preparation, and lender reporting
- Identify and help resolve discrepancies, and recommend improvements to accounting processes and controls
Qualifications
Required
- Associate's degree in Accounting, Finance, or related field, or equivalent experience
- 3+ years of bookkeeping or accounting experience, preferably in manufacturing, distribution, or another inventory-based environment
- Strong understanding of full-cycle bookkeeping, debits/credits, and reconciliations
- Proficiency with accounting or ERP software (e.g., QuickBooks Enterprise, Sage, NetSuite, Epicor, or similar)
- Intermediate to advanced Excel skills (pivot tables, lookups)
- High accuracy and attention to detail with the ability to meet deadlines
Preferred
- Experience with cost accounting, bill of materials, or inventory valuation
- Familiarity with multi-entity or multi-location accounting
- Certified Bookkeeper (AIPB) or working toward an accounting credential
Skills & Attributes
- Organized and self-directed, with strong time management
- Clear communicator, able to work with shop-floor supervisors, vendors, and leadership
- Discreet handling of confidential financial and payroll information
- Problem-solver who takes ownership of the numbers
Compensation & Benefits
- Competitive salary commensurate with experience
- Opportunity for growth within the finance team including full-time employment
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