Parking Events Coordinator

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Parking Events Coordinator

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Job ID

89546

Location

UCSB Campus

Full/Part Time

Full Time

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Job Posting Details

Position Number: 40070420

Payroll Title: BLANK AST 3 CX (004722)

Job Code: 004722

Job Open Date: 10/16/26

Application Review Begins: 11/2/26

Department Code (Name): PARK (PARKING OFFICE)

Percentage of Time: 100%

Union Code (Name): CX- Clerical/Admin

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $30.82 to $37.82/hour

Work Location: Parking Services - 101

Working Days and Hours: Sunday - Thursday 1:00 PM - 10:00 PM

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: N/A

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

Transportation & Parking Services (TPS) is part of Housing, Dining, and Auxiliary Enterprises (HDAE). TPS is an innovative and self-sustaining department that supports the UCSB mission by providing safe and reliable parking, fleet services, and transportation alternatives to our campus community.  TPS manages over 9,500 parking spaces and over 400 vehicles.  TPS coordinates inbound and outbound traffic planning for all major campus events.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the general supervision of the Parking Events Supervisor, the Parking Events Coordinator organizes staffing and parking plans for a wide-ranging variety of campus events including evenings and weekends. Responsible for scheduling and assigning student staff assignments for campus events. Utilizes the event work order system to create quotes and invoices for campus departments, ensuring the appropriate assignment of staff and parking resources. Explains campus parking regulations to staff, students, faculty, and visitors. Schedules students for the Visitor Information Kiosk. Sells Reserved Parking spaces via T2 Flex to departments requesting parking for dignitaries and special guests. Assists and informs guests on location and availability of parking in relation to event locations and venues.

Required Qualifications:

• High School Diploma
• 1-3 years Customer Service Experience

Preferred Qualifications:

• 1-3 years Working in higher ed environment and/or working with students

Special Conditions of Employment:

• This is a 100% time position working Sunday - Thursday. May be required to work overtime and/or alter work schedule to meet the needs of the department for high-profile events on campus. Ability to work outside year-round in inclement weather, using established foul weather gear provided by the department. Ability to walk over hilly terrain, around parked cars in both covered and uncovered parking facilities. Ability to assist during emergency or on call situations setting up barricades, installing street and traffic control signs, and/or other physical activities which may be required on the work site.
• Required to hold a valid driver's license, have a driving record that is in accordance with local policies and procedures, and/or enroll in the California Employer Pull Notice Program.
• Satisfactory criminal history background check

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 40% Parking Event Coordination - Consults with a diverse clientele to analyze their event program requirements and available resources to determine if the client's needs can be met by Transportation & Parking Services. Plans and coordinates UCSB campus events related to parking, wayfinding, lot management and traffic control. Creates parking event quotes for a variety of campus events such as basketball, volleyball, baseball, and soccer seasons, as well as Arts and Lectures concerts and films, summer conferences, and student/family orientation sessions. Ensures that enough time is provided for proper setup and breakdown of equipment between events. Assists the Parking Events Supervisor in event set-ups for larger campus events such as Deltopia, Move-In, Move-Out. Open House, and Commencement. Assists and informs guests on location and availability of parking in relation to event location and venue. Consults with campus departments and other off-campus organizations in order to provide services required. Provides financial back-up / Invoices for services provided. Sells reserved space permits via recharge, through an online customer portal. Coordinates with departments paying for guest parking via coupon codes, etc. Verifies that reserved parking spaces have been allocated, marked off, and appropriate signage placed as requested by departments.
• 40% Equipment & Traffic Management - Assists in executing previously approved event requests and determines the scope and complexity of labor and material needed for each day, evening, and weekend event. Performs traffic control & lot management safety-related functions. Responsible for creating signs and deploying traffic equipment such as digital signs, light towers, cones, and traffic signs. Conducts traffic control in intersections during major campus events. Responsible for assisting in traffic control training for student employees as required for special events and lot management. Works with the Parking Events Supervisor to ensure that various evening/weekend special parking and traffic management arrangements do not conflict with permit holder use or with other conference or Guest Services event parking arrangements. Responsible for scheduling equipment inventories and recommends equipment replacement to the Parking Events Supervisor. Retains inventory of the supplies needed for events and orders replacement equipment via the UCSB Procurement Gateway. Schedules routine maintenance and cleaning of traffic equipment utilizing student staffing.
• 10% Student Staff Supervision & Scheduling - Interviews, hires and trains student traffic assistants. Meets with students regularly to assign duties based upon school schedules and availability. Establishes priorities and monitors student workload for evening and events work. Provides leadership, mentoring and guidance to student staff. Recommends and/or takes appropriate disciplinary action whenever necessary. Verifies student attendance at the Visitor Kiosk shifts, ensuring coverage is always maintained. Reviews and verifies student time cards in Kronos. Assists the Parking Event Supervisor in scheduling and coordinating student and career staff assignments (i.e. location and set up) for campus events when needed. Coordinates and assures appropriate issuance/return of uniforms and equipment for assigned student personnel. Monitors event activities and assists students in directing guests to appropriate parking locations. Oversees/coordinates/collaborates with all concerned parties to ensure smooth traffic management on event days.
• 10% Unit Administration & Outreach - Prepares event work order quotes for department and non-UCSB parking events. Conducts a monthly billing process to ensure departments get charged for services requested. This involves verifying services/products requested as well as time frames in order to provide customers with accurate final costs via an invoice. Finalizes the events they have coordinated in order for the Assistant Director, Events & Parking Enforcement to be able to reconcile those charges with the financial unit. Refines student manuals related to equipment set-ups, kiosk training, and equipment maintenance. Refers or provides information via phone, e-mail, and in person regarding all available services provided by our department, including but not limited to: permit eligibility and sales, Parking enforcement, the Transportation Alternatives Programs (TAP), and special events parking. Coordinates and communicates information to enhance customer awareness on parking availability and allocations for campus events.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

• Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures

Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.

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