Parent Education Administrative Technician

Parent Education Administrative Technician

Salary

$21.14 - $43.19 Hourly

Location

Prince William County, VA

Job Type

Part-time Benefitted (PB)

Job Number

202610923

Department

VIRGINIA COOPERATIVE EXTENSION SERVICE

Division

PARENTING EDUCATION

Opening Date

10/30/2026

Closing Date

11/13/2026 11:59 PM Eastern

GRADE

B21

Hiring Salary

$24.50-$26.00 per hour

• Description
• Benefits
• Questions

Introduction

Virginia Cooperative Extension-Prince William is seeking an organized, service-oriented Administrative Technician to support its Parent Education Program. This part-time, benefitted County position combines direct service to families with administrative, financial, and program coordination responsibilities. The successful candidate will help participants access parenting education, maintain accurate registration and financial records, and support the staff and instructors who deliver classes throughout the community.

About This Role: The Administrative Technician serves as the primary administrative contact for Parent Education participants, instructors, referral partners, and the public. The position works closely with the Parent Education Program Manager and program team to support day-to-day operations.

Key responsibilities include:

• Process walk-in and electronic registrations; respond to routine telephone, email, and in-person inquiries; collect and receipt program fees; and send confirmations, reminders, and schedule changes.
• Maintain the participant database and registration system, including registration, attendance, and class-completion data, and prepare routine completion documentation and certificates.
• Prepare participant rosters and class surveys; maintain the Prince William County web scheduling page; and support class schedules, instructional materials, room arrangements, and routine program communications.
• Prepare program deposits, maintain accurate supporting documentation, and coordinate independent verification in accordance with established cash-handling procedures.
• Upon authorization, serve as a program procurement-card (P-card) holder; make approved purchases, maintain required documentation, and submit transaction records to VCE Business Services for allocation and approval.
• Reconcile assigned program financial records, including registration payments, receipts, deposits, and purchasing documentation; investigate discrepancies and coordinate corrections with Business Services and program leadership.
• Maintain SharePoint files, spreadsheets, participant and class records, and other program documentation in accordance with confidentiality and records-management requirements.
• Provide general administrative support to the Program Manager and program team and occasional logistical support for evening or weekend program activities.

Minimum Requirements: High school diploma or G.E.D.

Preferences:

• Two or more years of experience providing administrative and customer-service support in an office, educational, human-services, nonprofit, government, or similar environment.
• One or more years of experience managing registrations, schedules, participant or client records, or program databases.
• One or more years of experience handling payments, receipts, deposits, procurement-card transactions, purchasing documentation, or similar financial records.
• One or more years of experience reconciling accounts or financial transactions and researching or resolving discrepancies.
• Two or more years of experience using Microsoft 365 or comparable business applications in a professional setting, particularly Outlook, Word, and Excel; experience with Teams and SharePoint is desirable.
• Professional working or conversational proficiency in Spanish.

Special Requirements: None identified beyond standard requirements applicable to the position.

Work Schedule: This is a part-time, benefitted County position working 30 hours per week, Monday through Friday. Specific daily hours will be established by the supervisor based on program and office coverage needs. Occasional evening or weekend work may be required to support program activities.

Hiring Salary Range: $24.50-$26.00 per hour

We also offer great benefits including:

• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical, Dental, & Vision Plans
• An Employee Assistance Program (EAP)
• Career Development Opportunities

At-will employment: Positions at Virginia Cooperative Extension-Prince William are in the exempt service of Prince William County. If appointed to the position, employment is at will and may be ended by the employee or employer at any time for any lawful reason, with or without notice.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety Click here for the class description

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

SEE YOURSELF HERE!

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.

The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees

Click on the link below to explore our plans and rates.

Prince William County Benefit Programs

01

By submitting this application, I understand the following: 1) Only the information provided on my application is used to determine my qualifications; 2) My resume will not substitute for the education, work experience, and required fields on the Prince William County application; 3) Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited and 4) If selected, my employment dates will be verified for the past three (3) years (if applicable), with a required reference from my current or most recent employer.

• Yes, I acknowledge and understand the above statement and wish to continue in this process.
• No, I do not wish to proceed any further in this process.

02

Do you have a high school diploma, G.E.D., or a higher level of completed education?

• Yes
• No

03

How many years of experience do you have providing administrative and customer-service support in an office, educational, human-services, nonprofit, government, or similar environment?

• 4 or more years
• 3 years
• 2 years
• 1 year
• Less than 1 year or no experience

04

How many years of experience do you have managing registrations, schedules, participant or client records, or program databases?

• 4 or more years
• 3 years
• 2 years
• 1 year
• Less than 1 year or no experience

05

How many years of experience do you have handling payments, receipts, deposits, procurement-card transactions, purchasing documentation, or similar financial records?

• 4 or more years
• 3 years
• 2 years
• 1 year
• Less than 1 year or no experience

06

How many years of experience do you have reconciling accounts or financial transactions and researching or resolving discrepancies?

• 4 or more years
• 3 years
• 2 years
• 1 year
• Less than 1 year or no experience

07

How many years of professional experience do you have using spreadsheets to organize, check, or reconcile records, along with email, word processing, or shared document systems (such as Excel, Outlook, Word, Teams, SharePoint, or comparable applications)?

• 4 or more years
• 3 years
• 2 years
• 1 year
• Less than 1 year or no experience

08

How would you describe your ability to communicate in Spanish in a professional or customer-service setting?

• Fluent or professional working Spanish proficiency
• Conversational Spanish proficiency
• Basic Spanish proficiency
• No Spanish proficiency

09

This position requires a regular schedule of 30 hours per week across five days, Monday through Friday. Are you available to work this regular schedule?

• Yes
• No

Required Question

Employer Prince William County Government

Address 1 County Complex Court

Prince William County, Virginia, 22192

Website https://www.pwcva.gov/department/human-resources/careers