ParalegalJob Description SummaryThe Paralegal provides legal, regulatory, operational, and administrative support to the University Counsel and serves as a key resource in advancing the University's legal and compliance objectives. This position conducts legal research, supports contract review and administration, coordinates public records responses, maintains legal documentation systems, and assists with legal processes involving internal stakeholders and external partners. The role requires substantial collaboration across university departments, including Procurement, Risk Management, Student Affairs, Human Resources, Finance, and outside counsel, to ensure legal operations are effective, organized, and aligned with institutional priorities. This position also supports process improvement initiatives designed to enhance workflow efficiencies and maximize the strategic effectiveness of university legal operations.ResponsibilitiesConduct legal and regulatory research related to higher education, employment, procurement, contracts, public records, governance, compliance, and other university legal matters. Research and analyze how new laws, regulations, and legal developments impact university operations and provide summaries and recommendations.Support contract administration processes by organizing legal documents, maintaining contract management systems, monitoring workflows, and ensuring recordkeeping systems remain current and compliant with institutional requirements.Draft, review, revise, and coordinate contracts, agreements, memoranda, correspondence, legal documents, and other materials while identifying compliance concerns related to university policies, procedures, regulations, and applicable laws.Coordinate requests, approvals, signatures, and communications among internal stakeholders and external counsel. Work collaboratively with Procurement, Risk Management, Human Resources, Student Affairs, Finance, academic departments, and external partners to facilitate legal workflows.Coordinate, track, and respond to public records requests and legal information requests while ensuring adherence to statutory requirements, records retention standards, and institutional procedures.Evaluate, improve, and manage legal processes and operational workflows to increase efficiency, reduce administrative burden, and allow university leadership and counsel to focus on strategic priorities.Provide administrative and operational support to the Office of General Counsel, including scheduling, maintaining legal calendars, organizing meetings, preparing materials, and supporting special projects as assigned.Minimum QualificationsBachelor's degree from an accredited institutionTwo (2) years of relevant experience in legal support, paralegal services, contracts administration, compliance, public administration, higher education administration, or related fieldIn lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be considered.KnowledgeKnowledge of legal terminology, legal research methodologies, and legal documentation practicesKnowledge of higher education legal frameworks, public records requirements, regulatory compliance, and contract administration principlesKnowledge of records retention practices and document management systemsKnowledge of state and federal laws affecting public institutions and higher education environmentsSkillsStrong legal research and analytical skillsExcellent written communication skills with the ability to draft clear and professional documentsStrong organizational and project management skills with attention to detailAbility to manage multiple projects, deadlines, and priorities simultaneouslyProficiency using contract management systems, document management systems, and Microsoft Office applicationsStrong interpersonal and collaboration skillsAbilitiesAbility to interpret laws, regulations, policies, and contractual languageAbility to maintain confidentiality and exercise sound judgmentAbility to improve operational processes and develop efficient workflowsAbility to communicate effectively with individuals at all organizational levelsAbility to work independently while managing competing priorities in a fast‑paced environmentRequired Licenses, Certifications, and/or Other Specific Requirements of LawCertified Paralegal (CP), Florida Registered Paralegal (FRP), or similar certificationMust possess a valid driver's license.This position requires a criminal background check, which may include a Level II screening as required by Florida Statute §435.04.This position is subject to federal and state privacy regulations.Normal Work ScheduleThis position is salaried and exempt. The normal work schedule is Monday – Friday, 8:00 a.m.–5:00 p.m.; however, occasional overtime (weekends and evenings) may be required.Target Hiring Salary$57,800 – 63,000, commensurate with experience.Location / Work ModelFull‑time / On‑siteEligibilityEmployment‑based visa sponsorship will NOT be considered for this position.Diversity StatementFlorida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information.BenefitsHealth benefits through the State of Florida, including flexible spending accounts, medical and life insurance, and worker's compensation.Retirement options including state plan and voluntary plans.Annual leave: 22 days of paid leave and paid holidays according to policy.Sick leave: 12 days annual sick leave and Sick Pool Program.Employee Assistant Program (EAP).Discounts and perks available to qualified employees.#J-18808-Ljbffr