Paralegal (Columbia, MD, US, 21044)

Job Description

Grace is seeking a Paralegal supports the Legal Department across labor and employment, litigation, regulatory, and compliance matters. This experienced professional takes ownership of assigned matters, projects, and recurring processes from intake through completion, anticipates next steps, and drives work forward with limited supervision. Working under attorney supervision on legal matters, the Paralegal coordinates with business functions, outside counsel, regulators, agencies, and other stakeholders while exercising sound judgment, protecting confidentiality and privilege, and escalating issues appropriately. This position is located in Columbia, Maryland with 4 in-office days.

Responsibilities (1 of 2)

Matter and Project Management
•    Manage assigned matters and projects end to end: triage requests, establish priorities and timelines, coordinate contributors, track deadlines, and follow through to completion.
•    Anticipate needs, obtain missing information, resolve routine issues, and promptly escalate legal, business, or timing risks to counsel.
•    Maintain complete matter files, trackers, templates, and reporting tools; improve processes to increase efficiency, consistency, and visibility.

Labor & Employment
•    Support litigation, arbitrations, administrative charges, labor relations matters, and internal investigations by coordinating records, evidence, chronologies, interview materials, exhibits, and factual summaries.
•    Coordinate legal holds, preservation, discovery, subpoenas, personnel-file requests, and document productions, including collection, review, redaction, privilege-review support, and secure delivery under counsel’s direction.
•    Assist with drafting and preparing position statements, chronologies, witness and interview materials, exhibits, pleadings, correspondence, settlement documentation, separation agreements, and other employment documents for attorney review. 
•    Lead or coordinate responses to subpoenas, personnel-file requests, and other third-party document requests, including collection, review, redaction, privilege assessment support, and secure production. 
•    Assist with internal workplace investigations by organizing evidence, preparing interview materials, maintaining investigation files, tracking follow-up items, and helping prepare factual summaries. 
•    Support required employment-related compliance programs and filings, including data collection, quality review, coordination with HR and outside counsel, and maintenance of supporting documentation. 
•    Maintain organized, complete, and current electronic matter files, including correspondence, pleadings, discovery, advice materials, investigation records, and key decisions. 

Responsibilities (2 of 2)

Litigation, Regulatory and Compliance

• Support civil, commercial, regulatory, and other disputes, claims, investigations, enforcement matters, inspections, agency inquiries, and administrative or judicial proceedings by organizing records, coordinating responses, and tracking deadlines and follow-up.
• Coordinate litigation and regulatory matter support, including intake, factual development, document collection, discovery, legal holds, chronologies, witness and exhibit materials, outside-counsel coordination, and maintenance of matter calendars and budgets.
• Research and summarize statutes, regulations, agency guidance, enforcement developments, and compliance requirements at counsel’s direction; prepare correspondence, memoranda, reports, presentations, and other materials for attorney review.
• Assist with compliance program activities, risk assessments, audits, monitoring, investigations, training, policy administration, reporting, and remediation by coordinating document requests, organizing responsive materials, maintaining issue and action-item lists, and tracking follow-up to completion.

Technology and Department Support

• Use legal hold, eDiscovery, matter and document management, HRIS, and secure collaboration tools; reconcile data and prepare clear summaries and reports.
• Coordinate with internal and external partners, support training on legal, litigation, regulatory, and compliance processes, and assist with department initiatives and other assigned duties.

Required Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience;
• 3 or more years of relevant paralegal, employment-law, HR, regulatory, compliance, or litigation-support experience.
• Demonstrated ability to independently manage multiple matters and deadlines, take initiative, anticipate next steps, and deliver accurate work with limited supervision.
• Experience with legal research and writing, document review, investigations, discovery, litigation support, or regulatory responses.
• Strong organization, analytical skills, attention to detail, and professional communication; ability to collaborate across functions and handle privileged and confidential information with discretion.

Preferred Qualifications

• Paralegal certificate
• Experience in an in-house legal department, law firm, or government agency; labor and employment or EHS/regulatory support
• Familiarity with legal hold, eDiscovery, matter management, or agency filing platforms
• Proficiency with Microsoft 365 and ability to quickly learn legal and business systems; experience organizing, validating, and presenting data.

• #LI -TC1  

Benefits

• Medical, Dental, Vision Insurance
• Life Insurance and Disability
• Grace Wellness Program
• Flexible Workplace
• Retirement Plans 
• 401(k) Company Match
• Paid Vacation and Holidays
• Parental Leave
• Tuition Reimbursement
• Company Donation Match Program