Para-Registrar

Job Description Montgomery Independent School District

Job Title: Registrar Exemption Status/Test: Nonexempt Reports to: Principal Date Revised: October 2026 Dept./School: Assigned Campus

Primary Purpose: Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus. Qualifications: Education/Certification: Applicant must be at least 18 years of age High school or GED

Special Knowledge/Skills: Ability to maintain accurate and auditable records Ability to use software to develop or maintain spreadsheets and databases and do word processing Proficient keyboarding and file maintenance skills Basic math skills Strong organizational, communication, and interpersonal skills

Experience: 3 years clerical with experience in education preferred

Major Responsibilities and Duties: Records, Reports, and Correspondence

1. Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.
2. Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
3. Prepare and distribute University Scholastic League (UIL) eligibility lists.
4. Calculate grade point averages, class rank, and prepare honor rolls.
5. Assist counselors with the enrollment, withdrawals, and transfer of students.
6. Assist campus administration and counselors with the preparation of reports and student data information.
7. Compile, maintain, and file all reports, records and other documents as required. Job Description Montgomery Independent School District

Other

8. Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas when applicable (high school level).
9. Maintain confidentiality of information.
10. Follow district safety protocols and emergency procedures.
11. Completes daily attendance and corresponding attendance reports when applicable (elementary level). Supervisory Responsibilities: None Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Printed Name ID # Campus Signature Date