P&R Maintenance Manager

P&R Maintenance Manager

Salary

$75,286.10 - $94,306.90 Annually

Location

Charlottesville, VA

Job Type

Regular Full-Time

Job Number

260900011

Department

Parks and Recreation

Division

Parks Division

Opening Date

09/24/2026

Closing Date

10/16/2026 5:00 PM Eastern

Bargaining Unit

N/A

• Description
• Benefits
• Questions

General Summary

The P&R Maintenance Manager performs responsible supervisory and administrative work planning, overseeing, and managing of maintenance services of City Parks and Recreation buildings, parks, aquatic facilities, playgrounds (city and school), and vehicles/equipment. Reports to the Deputy Director of Parks and Recreation.

The preferred hiring amount for this position is between $75,286.10 - $94,306.90 annually. Starting offer is based on applicable education, experience, and internal equity. This full-time, exempt position offers a comprehensive benefits package, health insurance with employer contribution, employer-paid life insurance, gym membership reimbursement, tuition assistance, and professional development opportunities. This position is also eligible for the following retirement benefits:

• Vacation Leave: 3.09 hours accrued bi-weekly (increases with YOS).

• Sick Leave: 4.62 hours accrued bi-weekly, approx. 120 hours per year with no limit on accumulation.

• 13 Paid Observed City Holidays

• 1 Floating Holiday which must be taken during the fiscal year (July 1 - June 30)

• Choice of retirement plan:

• Defined Benefit Pension Plan: Provides a monthly benefit upon retirement, calculated using a defined formula based on earnings history, years of service, and age. The plan includes a 5-year vesting period and requires an employee contribution of 5% of salary.

• Defined Contribution 401a Plan: Employer makes fixed contributions to an individual account, which are invested, and returns are credited to the account. The account balance is used to provide retirement benefits. Vesting occurs at 33% after one year, 67% after two years, and 100% after three years of service. No salary contribution is required.

• Voluntary 457 Deferred Compensation Plan

• Eligibility to purchase prior service credit under the Defined Benefit Plan.

The City of Charlottesville manages its own retirement system and does not participate in VRS; however, a Portability Agreement is available for eligible employees. For additional details, please refer to the "Benefits" tab within this posting or visit the City's Employee Benefits webpage.

Essential Responsibilities and Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

• Manages all aspects of maintenance services, through subordinate supervisors, related to parks and recreation buildings/facilities including but not limited to general repairs, installations, preventative maintenance, aquatic maintenance, playground maintenance, and vehicle/equipment maintenance.
• Oversees maintenance project management, work orders, and overall preventive maintenance procedures. Reviews workload needs, prioritizes work, reviews workforce and fiscal resources, and determines if work order should be handled in-house or contracted through outside vendor.
• Supervises, coaches, trains, motivates, assigns, plans, and monitors work activities, and evaluates the performance of subordinate supervisors and employees within assigned division; interviews, selects, and administers disciplinary action to subordinate employees, in accordance with established personnel policy and procedures. Establishing professional standards for work quality, quantity, performance, and accountability.
• Assists subordinate supervisors with complex/problem situations and provides technical expertise, guidance, and leadership.
• Manages priorities, creating clear direction and expectations for staff and follows through to ensure achievement and accountability for delivering work orders on time.
• Stages maintenance and repair work projects; makes adjustments as needed.
• Schedules daily tasks for field and building maintenance crews.
• Oversees maintenance, repair, and servicing of the department's equipment fleet, including coordinating outside vendor repairs and ensuring timely resolution of fleet issues.
• Serves as an administrator of the P&R asset management system.
• Coordinates with other staff on capital improvement projects transitioning into ongoing maintenance operations, ensuring continuity of care for facilities and assets; Recommends and/or implements major upgrades/renovations.
• Assists with Contract development, enforcement, and opportunities, including but not limited to Requests for Quotes (RFQ), Invitation for Bids (IFB) and other improvement projects by making recommendations on scope of work, design specifications, cost, scheduling, etc.
• Ensures compliance with all City policies/procedures and department standards of all staff within division; as well as local, state, and federal laws, codes, and regulations.
• Effectively handles, investigates, and resolves complex/difficult citizen comments, complaints, and/or issues. Analyzes and responds to citizen requests and complaints; initiates corrective actions. Responds, prioritizes, and initiates action to inter-departmental complaints and work requests.
• Oversees the tracking inventory of equipment and operating supplies.
• Prepares and performs general administrative duties such as various reports; project status and needs; time sheet review/approval; work order review; and monitoring building automation system.
• Reviews and monitors assigned expenditures; tracks and approves payments. Assists in developing division annual budget for Parks Division.
• Participates in the development of short- and long-term goals and objectives of division.
• Operates a vehicle in the performance of duties.
• May be required to work weekends, nights, holidays or to be called back to work in weather or non-weather emergencies or as needed to provide necessary services to the public.
• Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
• Regular and reliable attendance.

Other Duties

• Performs additional duties to support operational requirements as apparent or assigned.

Education, Experience and Skills

Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education such as college.

• Associate Degree or Trade/Technical School training in building or facilities management or related field AND at least 6 years of experience in building maintenance and project management, including 2 years of supervisor or administrative/managerial experience.

OR

• High School diploma or GED AND at least 8 years of experience in building maintenance and project management, including 2 years of supervisor or administrative/managerial experience.

OR

• An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.

Certifications/Licenses/Other Requirements:

• Certified Pool Operator or Aquatic Facility Operator certification within 90 days of hire.
• Must obtain and maintain a valid Virginia driver's license and acceptable driving record according to city criteria.
• Required to successfully pass a pre-employment background check and pre-employment drug screen.

Preferred:

• Experience in all areas of carpentry, plumbing, electrical, and painting/drywall, masonry/concrete, and general maintenance.
• Certified Maintenance & Reliability Professional (CMRP), Facility Management Professional (FMP), or other similar certification.

Knowledge, Skills, Abilities and Other Characteristics:

Job Knowledge

• Extensive knowledge of the principles, techniques, and practices of maintenance, repair, construction, and manual tasks of buildings and facilities.
• Thorough knowledge of applicable local, state, and federal laws, codes, regulations, policies, and procedures.
• Thorough knowledge of terminology, methods, and use of common hand and specialized power tools required in the work.
• Thorough knowledge of the safe use and operation and preventive maintenance of mechanical equipment required in the work.
• Thorough knowledge of the occupational hazards and safety precautions/requirements of the work.
• Knowledge of effective personnel management, budget management, and public procurement standards.

Reading

• Intermediate: ability to read, understand, and interpret written materials such as multi-step instruction manuals, drawings/plans, specifications, work orders, signs, notices, journals, financial reports, and reference materials.

Writing

• Intermediate: ability to organize data and write clear and concise reports, prepare materials such as business letters, explanations, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Making recommended actions with rational for making decisions.

Math

• Intermediate: ability to work with and understand number systems, simple formulas, practical applications of fractions, percentages, ratios/proportions and measurements such as technical specifications and financial operations to develop and provide project cost estimates.

Communication Skills

• Advanced: Establishes and maintains effective working relationships with city staff, management, vendors, the public, and others. Communicates current and revised policies and makes recommendations regarding development and implementation. May include interactions that involve stressful, negative situations requiring significant tact and the ability to diffuse aggressive behavior and reach consensus. Elements of persuasion may be necessary to gain cooperation and understanding. May involve support of controversial positions or the negotiation of sensitive issues or important presentations. Evaluates customer satisfaction, develops cooperative associations, and utilizes resources to continuously improve customer satisfaction.

Independence and Decision-Making

• Requires Limited Direction: normally completes work according to their own judgment, requesting supervisory assistance occasionally. Special projects are managed with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically.

Technical Skills

• Skilled: comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the assigned and apparent job responsibilities. Intermediate skill in the use of Microsoft Office applications and department software/systems.

Fiscal Responsibilities

• Assists in oversight of budget preparation of assigned functional area. Reviews, monitors, and approves expenditures of significant budgeted funds for assigned area.

Supervisory Responsibilities

• Manages, monitors and directs work performance of subordinate supervisors and staff, makes decisions on hiring, discipline, performance evaluation, setting program/work objectives and realigns work and staffing as needed.

Other Characteristics

• Organization and time management skills, sometimes under strict time constraints.
• Frequent changing of tasks.
• Independently prioritizes, balances, and assesses multiple complex tasks or projects and service demands and develops processes to address them.
• Working closely with others as part of a team.
• Maintains accurate records and files.
• Work effectively with sensitive and confidential issues and information.
• May require emergency response.
• May be required to work additional hours outside of normal schedule.
• May require dealing with angry, frustrated and/or upset individuals.

Physical Conditions & Additional Information

Physical Demands:

• Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly to lift, carry, push, pull or otherwise move objects.
• Work requires standing for sustained periods of time and moving about parks, buildings, and construction sites. Ability to occasionally climb, balance, stoop, kneel, crouch, reach, push, pull, handle, and grasp.
• Required travel and moving about buildings/facilities and park areas to inspect work and assess needs, sometime on uneven terrain.
• Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Ability to observe details at close range (within a few feet of the observer).

Machines, Tools, Equipment, Software and Hardware:

• Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned.
• The employee is expected to use appropriate protective equipment for the assigned task (hard hat, safety vest, steel-toe shoes, etc.); and any other equipment as apparent or assigned.

Work Environment:

• Work is performed both in an office and outside where there may be exposure to computer screen for extended periods, dust, fumes/airborne particles, fuels, moving mechanical parts, vibrations, outdoor weather conditions, chemicals/hazardous waste, blood-borne pathogens, electrical hazards, inadequate lighting, confined spaces, uneven terrain or other conditions typically found at active maintenance or construction sites.
• The noise level is usually moderate to loud.

The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization. The City prohibits discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by federal, state or local laws. The City is dedicated to this with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.

Requests for reasonable accommodation by individuals with disabilities may be requested by contacting Human Resources at (434) 970-3490 or hr@charlottesville.gov.

The City of Charlottesville conducts job related background checks, reference checks, and pre-employment drug tests, in accordance with federal, state, and local law, of applicants who reach the final stages of the employment selection process. The City's policy has not changed because of the decriminalization of marijuana in the Commonwealth of Virginia. Marijuana remains an illegal drug under federal law, and it continues to be a violation of the US Department of Transportation regulations and the City's policy prohibiting employees from testing positive for marijuana.

SUMMARY OF EMPLOYEE BENEFITS

Updated February 9, 2026

Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.

1. LEAVE:

Vacation: Need some time off? Use it, you earned it:

Years Worked

0 - <3

3 - <5

5 - <10

10 - <15

15 - <20

20 - <25

25+

Hours Accrued Biweekly

3.09

3.85

4.62

5.4

6.16

6.93

7.7

Sick: Under the weather? Earn 4.62 hours biweekly, approximately 120 hours a year, with no limit on accumulation to be used to care for yourself and qualifying family members.

Holidays: Enjoy 13 paid holidays per year. Including 1 Floating Holiday, which must be taken during the Fiscal Year (July 1 - June 30):

OBSERVED CITY HOLIDAYS

New Years Day

Dr. Martin Luther King Day

Presidents' Day

Liberation & Freedom Day

Memorial Day

Juneteenth Day

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Friday after Thanksgiving

Christmas Eve

Christmas Day

1 Floating Holiday

Volunteer Leave: Paid leave for participating in an authorized event as a volunteer, subject to Section 9-3, Code of Ethics & Conflicts of Interest. Regular full-time employees receive up to 8 hours and all regular part-time employees are eligible to receive pro-rated leave each available each calendar year.

2. INSURANCE:

Aetna Medical Plans: Coverage is effective on the first of the month following date of hire.

• Choose from two options:

• Select HMO with City-funded HRA ($0 premium for employee-only coverage)

• Choice POS ($13.02 biweekly premium for employee-only coverage)

• Prescription Card: ($10 generic, $30 lower cost name brand,$55 higher cost name brand, 20% up to $150 for specialty drugs)

• Mail Order Maintenance Prescription Drug Program ($20 generic, $60lower cost name brand, $110 higher cost brand) not available for specialty drugs)

Delta Dental Plan:

• Diagnostic and Preventative-100% of allowable charge; Basic Dental Care-80%; Major Dental Care- 50%
• Primary - $50 deductible, 80/20; Prosthetic and Complex Restorative -$50, 50/50
• $1,500 Annual benefit maximum
• $1,000 Orthodontic benefit (children to age 19)

MetLife Vision Plan: (Optional)

• $2.50 premium paid bi-weekly for employee-only coverage. Dependent care coverage also available.
• Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay
• $130 allowance for frames, after co-pay, plus additional discounts where accepted.

Life Insurance: In the event of your death, your beneficiary will receive twice your annual salary. Supplementary policies for you and your dependents are available.

Long-Term Disability: Upon approval for along-term illness or injury, you can receive up to 60% of your earnings after a 90-day wait period.

Voluntary Benefits: Accident, Critical Illness, Hospital Indemnity insurance; Short-Term Disability; Identity Theft Protection

3. RETIREMENT:

Pension:

• Choose from two (2) options:

• A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5-year vesting period and an employee contribution of 5% of salary.

• A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% vesting after three years of service. There is no required contribution from salary. (Note: the Defined Contribution retirement plan is the only plan available for Library employees).

Supplement: Deferred Compensation 457 available for you to invest your own money for additional retirement savings.

4. VOLUNTARY:

Wellness:

• Gym Membership Reimbursement Program (up to $34.00 per month)

• Bicycle Commuter Program: Reimbursement up to $20 per month for reasonable bicycle commuting expenses

• Online wellness resources and Lunch-and-Learn Sessions

Employee Assistance Program:

• A variety of confidential, personal professional services for you and your family available 24 hours a day.

Tuition Reimbursement:

• Up to $1,500 for job-related certificates, trade programs, undergraduate coursework or up to $3,000 for graduate level courses per fiscal year for career-related courses.

Flexible Spending Accounts:

• Expense accounts available for healthcare, dependent care and parking/mass transit.

01

Please indicate your level of work experience experience in building maintenance/facility management and project management below: (Your response must be verifiable in reference to the Work History section on your online application.)

• No experience related to this position.
• Less than six (6) years of relevant experience.
• Six (6) to less than eight (8) years.
• Eight (8) to less than ten (10) years.
• Ten (10) years or greater.

02

Please indicate your highest level of education below: (Your response must be verifiable in reference to the Education History section on your online application.)

• Associates degree or higher
• Completion of a Trade/Technical School training/program in building or facilities management or related field,
• High School Diploma or GED.
• None of the above.

03

How much supervisory or managerial experience do you have? (Your response must be verifiable in reference to the Work History section on your online application.)

• No supervisory or managerial experience.
• Less than two (2) years.
• Two (2) to less than five (5) years.
• Five (5) years or greater.

04

This position requires driving to perform essential job duties and requires a valid drivers license. The candidate selected for this position must meet the driver eligibility requirements of the City and must provide a certified copy of their DMV driving record. Do you possess a valid drivers license and are you willing to provide a certified copy of your DMV driving record, if selected as a finalist, for the City to confirm your driving eligibility?

• Yes; I possess a valid drivers license and am willing to provide a certified copy of my DMV driving record.
• No; However, I am willing and able to obtain a valid drivers license and am willing to provide a certified copy of my DMV driving record.
• No; I do not have a valid drivers license, nor am I willing or able to obtain one, and/or am not willing to provide a certified copy of my DMV driving record.

05

To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.

• Yes
• No

06

I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.

• Yes
• No

Required Question

Employer City of Charlottesville

Address P. O. Box 911

605 East Main Street

Charlottesville, Virginia, 22902

Phone (434) 970-3490

Website http://www.charlottesville.gov/jobs