Organizational Staff Specialist

Position Title: Organizational Staff Specialist

Reports To: Senior Management

Location: TSTT HQ  333 Westchester Ave, White Plains, NY

Position Summary

The Organizational Staff Specialist provides executive-level administrative, operational, human resources, financial, board, donor, and communications support to ensure efficient daily operations and strong coordination across leadership, staff, board members, donors, and external stakeholders.

Key Responsibilities

·         Coordinate office operations, IT services, facilities, communications, calendars, and executive priorities.

·         Support HR functions including recruitment, onboarding, performance management, payroll liaison, records, and policy compliance.

·         Manage accounts payable/receivable, donor records, financial reports, contracts, renewals, and budget tracking.

·         Prepare board materials, reports, correspondence, presentations, files, databases, spreadsheets, and tracking tools.

·         Support social media, meetings, events, special projects, community engagement, and other duties assigned

Qualifications

·         Bachelor’s degree required; master’s degree preferred.

·         Minimum five (5) years of progressively responsible executive-level administrative support experience.

·         Experience in office administration, HR, financial administration, operations, and board or nonprofit support preferred.

·         Highly skilled core competencies: organization, communication, confidentiality, sound judgment, project coordination.

·         Proficiency in Microsoft Office Suite, Teams, social media platforms, databases, and digital communication tools.

Working Conditions/Salary

·         Primarily office-based with occasional travel, evening, or weekend work for meetings, events, or initiatives.

·         Regular use of computers, office equipment, and electronic communication systems.

·         Salary commensurate with education, qualifications, and experience

·         Email Cover letter and Resume to John Perkins, Chief of Staff, jperkins@tstt.org

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