Opportunity for Procurement Specialist (Communications) - San Francisco, CA - Hybrid role

Reconcile purchase orders against contracts line-by-line: catch gaps between contract terms and PO lines, vendor math errors, missing expense lines, and overbilling; verify itemized vendor breakdowns against agreed-upon expense rates. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.

Procurement Specialist – Communications

Location: San Francisco, CA
Work Type: Onsite, 2 days/week
Contract: 12-month W2 contract with potential to extend
Pay: $120/Hr. to $125/Hr. depending on experience

Russell Tobin is partnering with a leading AI technology company to hire a Procurement Specialist – Communications for its San Francisco headquarters.

Key responsibilities

• File and manage purchase requests and change orders in the procure-to-pay system: run structured vendor intake, submit requests, and work approval threads to unstick requests
• Draft statements of work and contract amendments from templates and shepherd them through the contract workflow to full execution
• Chase approvals and signatures persistently, and escalate early when a request is stuck rather than letting it stall
• Reconcile purchase orders against contracts line-by-line: catch gaps between contract terms and PO lines, vendor math errors, missing expense lines, and overbilling; verify itemized vendor breakdowns against agreed-upon expense rates
• Track the team's purchase orders in real time; run regular "where are we blocked " and "who am I waiting on " sweeps; triage and troubleshoot most blockers independently
• Feed clean PO data into monthly finance spend tracking
• Partner day to day with communications teammates requesting purchases, as well as accounting, procurement operations, legal, and finance teams
• Build and manage strong day-to-day relationships with vendors and agency partners, acting as their primary point of contact for procurement matters
• Communicate effectively, thoroughly, and clearly — and in a timely fashion — with communications teammates and vendors alike
• Navigate thorny questions and occasionally difficult vendor conversations with professionalism, tact, and good judgment
• Flex quickly to urgent or shifting requests without dropping ongoing threads

 
Minimum qualifications

• Ability to ramp up quickly on new tools and processes, and re-ramping when the process evolves
• Meticulous, line-item-level attention to detail in contracts, purchase orders, and invoices
• Proven follow-through on a high-volume queue; tracks 100% of requests to resolution and either follows up or escalates before anything stalls
• Clear, professional, and prompt communication with vendors and internal partners, both written and verbal 
• Fluency with spreadsheets (especially Google Sheets) for trackers and reconciliation
• Sound judgment about what to execute independently and what to escalate
• Experience supporting fast-moving operations teams that not infrequently require rapid response
• Experience owning vendor or agency relationships day to day, including navigating thorny questions, pushback, and occasionally difficult vendor conversations with tact and good judgment
• Demonstrated ability to work as a true partner to teammates—communicating thoroughly and proactively rather than only when asked

 
Preferred qualifications

• Experience procuring communications, PR, or marketing agency services
• Experience in procurement operations, contract administration, or a similar high-volume operations role

 
#RTA
#LI-BK1For workers in the United States, PrideGlobal and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity
PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment
PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.