Benefits:- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
- Profit sharing
Job Summary We are seeking a highly organized and versatile
Operations & Sales Administrator to manage our day-to-day business functions. In this role, you will serve as the backbone of our office, handling everything from tracking sales and processing accounts payable/receivable (AR/AP) to booking outbound logistics and ordering office supplies. The ideal candidate is a proactive multitasker who can seamlessly pivot from financial bookkeeping to administrative support for upper management.
Key Responsibilities Sales & Financial Administration - Manage sales transactions, process orders, and maintain updated customer accounts.
- Handle AR/AP duties, including generating customer invoices, processing vendor payments, and following up on overdue accounts.
- Perform routine bookkeeping tasks
- Maintain digital and physical financial records with high accuracy.
Logistics & Office Operations - Book outbound logistics and coordinate shipments with freight carriers or third-party logistics (3PL) providers.
- Track shipments and resolve any delivery delays or transit issues.
- Monitor and order office supplies, equipment, and kitchen stock to prevent operational downtime.
- Oversee daily office operations to ensure an organized and efficient working environment.
Management Support & General Admin - Provide administrative assistance to management as needed, including scheduling meetings, managing calendars, etc.
- Act as a point of contact for external vendors, clients, and visitors.
- Draft professional correspondence, memos, and operational spreadsheets.
- Assist with special projects and other clerical duties as assigned.
Qualifications & Skills - Experience: 2–4 years of experience in an administrative, office management, or sales support role.
- Financial Literacy: Proven experience handling basic AR/AP, invoicing, or bookkeeping (experience with QuickBooks and ERP system is a plus).
- Logistics Knowledge: Familiarity with arranging shipping, freight, or courier services.
- Tech Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Soft Skills: Exceptional organizational skills, strong attention to detail, and a problem-solving mindset. Brings an upbeat and professional attitude to daily client interactions.
- Education: High school diploma or GED required; an Associate’s or Bachelor’s degree in Business Administration or a related field is preferred.