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Operations Program Coordinator

USA The Nature Conservancy

Kissimmee, Florida

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JOB DETAILS
SALARY
$25.65–$26.57 Per Hour
SKILLS
Administrative Skills, Billing, Budget Management, Business Writing, Communication Skills, Conservation, Contract Processing, Cross-Functional, Driver's License, Emergency Planning, Establish Priorities, Facilities Management, File Maintenance, Financial Administration, Financial Management, HRIS/HRMS, Identify Issues, Legal, Logistics, Mail Processing, Operational Support, Operations Management, Organizational Skills, People Management, Philosophy, Problem Solving Skills, Process Development, Project/Program Coordination, Project/Program Management, Proofreading, Purchasing/Procurement, Reporting Skills, Safety/Work Safety, Stewardship, TCP (Transmission Control Protocol), Telecommunications, Time Management, Training Program, Volunteer Management, Willing to Travel
LOCATION
Kissimmee, Florida
POSTED
Today
What We Can Achieve Together:

The Operations Program Specialist will be responsible for a variety of operations activities in support of a program's approved tactics. The Specialist is a member of the Stewardship & Field Programs (SAF) Department within The Nature Conservancy's Florida Business Unit (FLBU). The position works under the supervision of the SAF Operations Program Manager as part of the SAF Operations Team.

ESSENTIAL FUNCTIONS

The Operations Program Specialist will be responsible for performing multiple administrative functions related to two campus preserves located in close proximity in central Florida: Disney Wilderness Preserve (CCI-DWP) and Tiger Creek Preserve (CCI-TCP). These campus preserves are part of TNC's Center for Conservation Initiatives (CCI). This position supports CCI as needed through administrative efforts. They may be responsible for scheduling and coordinating logistics for special events and/or meetings, purchasing, central filing, mailroom operations, facility management, telecommunications, and/or reception. They may assist with the recruitment and training of program volunteers and may coordinate the activities of volunteers. In addition, the Specialist may perform Information Systems, Human Resources, and Finance administrative tasks, including processing forms, preparing reports, and monitoring budgets. They will use available systems and resources to maintain, track, and research data, and to produce and review reports. They will apply established processes and practices in order to improve effectiveness and to document program procedures for reference by staff. They will coordinate activities with multiple variables, set realistic deadlines and manage the timeline. The Specialist may handle inquiries about business unit activities and assist in the development of program materials and correspondence. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. The Specialist may communicate on behalf of their supervisor with internal and external sources, including staff, donors, vendors, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of programs.

Since this position may involve operating company owned/leased vehicles, you will be required to participate in the Conservancy's Auto Safety Program. As such, you will be required to provide your driver's license information, which may be used to review your Motor Vehicle Record. Please be aware the Conservancy reserves the right to revoke driving privileges at any time.

RESPONSIBILITIES & SCOPE
  • Provide direction and oversee activities as the SAF Operations Team liaison to the preserves as directed by the SAF Operations Program Manager.
  • Make day-to-day decisions within the scope of work assignments and prioritize work independently.
  • Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor.
  • Demonstrate sensitivity in handling confidential information.
  • Does not supervise any staff, but may supervise volunteers, interns, or temporary staff.
  • Financial responsibility may include purchasing, processing invoices, contracting with vendors, and assisting with budget tracking.
  • Serve as a team member for assigned projects.
  • Coordinate access and use of conference space to internal and external parties with Preserve Manager.
  • Maintain legal files and obligations for the preserves, including liability releases for visitors, and the auto safety program.
  • Serve as principal contact for emergency preparedness and coordination for office closures. Maintain emergency action plans.
  • Be willing to travel, work overtime, and work evenings and weekends as needed; and
  • Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
  • May provide operational and administrative support to the Florida Business Unit as needed

We're Looking for You:
Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work That You Can Believe in where you can feel like you are making a difference every day. We're looking for someone with strong organizational and communication skills and an inclusive mindset to join a diverse, multi-disciplinary team.

What You'll Bring:
  • Bachelor's degree and 1-year experience or equivalent combination.
  • Experience in business writing, editing, and proofreading.
  • Exper

About the Company

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USA The Nature Conservancy

The Nature Conservancy is the leading conservation organization working around the world to protect ecologically important lands and waters for nature and people. The mission of The Nature Conservancy is to conserve the lands and waters on which all life depends.

We address the most pressing conservation threats at the largest scale. Thanks to the support of our more than 1 million members, we’ve built a tremendous record of success since our founding in 1951:
  • We've protected more than 119 million acres of land and thousands of miles of rivers worldwide — and we operate more than 100 marine conservation projects globally.
  • We work in all 50 states and more than 72 countries — protecting habitats from grasslands to coral reefs, from Australia to Alaska to Zambia.
  • We address threats to conservation involving climate change, fresh water, oceans, and conservation lands.
COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Nonprofit Charitable Organizations
FOUNDED
1951
WEBSITE
http://www.nature.org