| Location | New York |
Walkup Studio is hiring a Operations Manager to architect, run, and continuously improve the systems that power our work—strategy, content production, talent/influencer programs, and client service. You’ll be the operational heartbeat across resourcing, finance ops, legal/contract workflows, and delivery—ensuring our teams ship excellent work on time, and on scope.
Operational Leadership
Build agency operating systems: planning cycles, weekly business rhythm, dashboards, and post-mortems.
Translate strategy into resourced, calendarized plans; pressure-test scopes, timings, and budgets before we commit.
Run capacity management and staffing across strategy, creative, production, community, and paid support.
Finance & Commercials
Partner with Founders on forecasting, margin targets, and monthly close hygiene (accruals, WIP, COGS, revenue pacing).
Improve quoting/scoping templates; track burn vs. budget; flag risk early and drive change orders.
Oversee invoicing cadence, collections follow-up, and vendor payments; standardize POs and cost controls.
Process & Tooling
Evaluate and implement tooling for project management, asset routing, approvals, and reporting; drive adoption and SOPs.
Standardize briefing, content calendars, QA, and delivery workflows across platforms (IG/TikTok/YouTube/Pinterest, etc.).
Continuously optimize: identify bottlenecks, measure cycle times, and roll out process improvements.
Legal, Talent & Compliance
Operationalize SOWs/MSAs, NDAs, and talent/influencer agreements; maintain version control and clause libraries.
Ensure usage rights, licensing windows, whitelisting/boosting permissions, and FTC disclosure compliance.
Manage vendor onboarding (COIs/W-9s), risk checks, and insurance requirements for productions and events.
Client & Team Operations
Establish a consistent client operating cadence (QBRs, status, reporting) and coach teams on accountability.
Build a vendor/talent bench; negotiate rates and SLAs.
Hire, mentor, and performance-manage Operations/PM staff; nurture a culture of clarity, speed, and ownership.
2-4 years in operations/project management at a marketing, social, or creative agency (multi-client environment).
Proven track record running complex content/talent programs and production calendars with measurable results.
Strong financial literacy: revenue recognition, margin management, forecasting, and cost controls.
Fluency in SOWs, scopes, change orders, and usage/rights mechanics (organic, paid, whitelisting, renewals).
Data-driven and systems-minded with excellent written comms and stakeholder management.
Tech expertise (or equivalents): Asana/Notion/Monday, Google Workspace, Slack, QuickBooks (or similar), e-signature, DAM.
Nice to Have
Experience with influencer EMV/measurement, social listening, and analytics dashboards.
Production experience and event coverage workflows.